Personio integration: from new hire to signed employment contract.
Add an employee in Personio and fynk drafts the employment contract from your approved template, sends it for e-signature and files the signed copy back to the employee profile. HR checks it. Nobody retypes a salary.
Personio and fynk, connected through Zapier.
Connect fynk and Personio in Zapier, pick your template and map the fields. No code.
Ready-made HR Zaps, one click to start.
New hires, candidates, changes and leavers. Each one starts a contract in fynk.
Personio knows who starts when. fynk turns it into a signed contract.
The employee record is already complete. Copying it into a Word file by hand is how the wrong salary ends up in a signed employment contract.
"What is really the key benefit is reducing human error. By having predefined templates for contracts and only changing dynamic fields, we can be sure that those contracts comply with our own standards."
Employment contractsSee the templateA new employee in Personio, a drafted employment contract in fynk.
The moment HR adds a new hire in Personio, the contract exists in fynk. Name, job title, start date, hours and salary go straight into your employment contract template, and the employee is already set as the signer."What I like most about this tool is the ability to store templates. For example, you can create an employment contract template with placeholders, fill it out directly in the tool, and then have it signed."
Lisa People Manager at Bridgemaker GmbH
Sign digitallyLearn moreEmployment contracts signed digitally, with HR told in Slack.
The contract goes out for e-signature on its own, and the new hire signs on a phone in two minutes. fynk sends the reminders. HR gets a Slack message when it’s out and another when it’s done, instead of checking a status page.
Back in PersonioLearn moreThe signed contract lands in the employee's Personio profile.
When the last signature is in, the signed PDF is uploaded to the right employee file in Personio. The personnel file is complete, and the signing evidence stays in fynk’s audit trail.FEATURES
Offer lettersSee the templateOffer letters out while the candidate is still interested.
Good candidates have other offers. A new candidate in Personio recruiting becomes a job offer letter in fynk and goes straight out for signature. Days of back and forth shrink to an afternoon.
Pre-signed contractsLearn moreThe company signs once. The new hire is the only signature left.
Waiting for a managing director to countersign every contract is how start dates slip. Pre-sign the employment contract template once for the company, and every contract the Zap creates arrives ready for the employee alone. Twenty starters in September? Same template, twenty contracts."I build one contract and send it out to many people at once. That is really a game changer for me."
Alina Heiner Founder and Director at maven
Contract amendmentsLearn moreA new role or new hours in Personio, a contract amendment in fynk.
Promotions and part-time changes often live only in the HR system. When the employment changes in Personio, fynk drafts the amendment with the new position or hours filled in, so the contract always matches the record.FEATURES
Termination agreementsSee the templateWhen an employment ends, the termination agreement is ready.
Offboarding starts with paperwork nobody enjoys writing. Ending the employment in Personio drafts the mutual termination agreement in fynk, routes it through your approvals and sends it for signature in the right order.FEATURES
Written formLearn moreQES for the employment contracts that need written form.
Most employment contracts can be signed with a simple or advanced electronic signature. Where German law asks for written form, such as the fixed-term clause under §14 TzBfG, a qualified electronic signature (QES) meets it. Set the level on the template and every contract from Personio follows.FEATURES
Probation and fixed termsLearn moreProbation periods and fixed-term end dates that don't slip.
A fixed-term contract ends whether anyone remembers or not. fynk reads the start date, probation period and end date from each contract and reminds HR in time to extend, convert or let it end."Contracts and templates are stored in one place, easily accessible. Contracts are simple to prepare, sign, and execute. The AI-powered analysis enables quick automation of deadlines and key figures."
Dominik HR & Recruiting Manager at Advance Business Partner GmbH
HR contract managementLearn moreEvery employment contract in one searchable place.
Salary, start date, notice period and job title become fields you can filter and report on, not text buried in a PDF. Team permissions keep employment contracts visible to HR only, while the rest of the company works in the same fynk account."We use fynk to create, edit, sign, and manage all our company contracts, from HR to procurement."
Harry Head of Legal at E3B Finance-Solution GmbH
Why HR teams connect Personio and fynk.
Personio stays the HR system. fynk takes care of every contract around it.
No retyping.
Employee data comes from Personio, not from someone's clipboard.
Approved wording only.
Every contract comes from a template HR and Legal signed off. Clauses can't drift per hire.
Ready for hiring waves.
Bulk creation turns a list of starters into signed-ready contracts in one go.
Approvals before sending.
Contracts wait for HR or management sign-off before they reach the candidate.
Employee data in the EU.
Personnel files are hosted in the EU, under GDPR.
AI does the reading.
AI reads dates and key terms from every contract, so nobody has to.
HR runs on more than one tool.
Connect the same employment contracts to your chat, your automations and your AI assistant.
Connect Personio to fynk in a few minutes
You need fynk Business or Pro, Zapier and access to the Personio API
- Step 1
In fynk, create an API token under Account settings > API integrations > fynk API.
- Step 2
In Zapier, start a Zap with a Personio trigger, connect fynk with the token and Personio with your API credentials.
- Step 3
Pick your fynk template, match the Personio fields to its dynamic fields, test and switch it on.
Frequently asked questions.
Yes, through Zapier. Zaps create employment contracts, offer letters, amendments and termination agreements in fynk from Personio data, and save signed contracts back to the employee profile.
Not yet. The connection runs through Zapier today, using Personio's Zapier app and fynk's triggers and actions.
Yes. For most employment contracts an SES or AES is enough and legally valid. Clauses that need written form, like a German fixed-term limitation, need a QES. fynk offers all three levels.
Signing is one step. fynk adds approved templates with dynamic fields, approvals before sending, pre-signed contracts, reminders before probation or a fixed term runs out, and one searchable record of every employment contract.
No. They get an email with a link, sign in the browser or on their phone, and receive the signed copy. Only your HR team works in fynk.
A fynk plan with API access, Business or Pro, plus a Zapier account and Personio API credentials. See the fynk plans on the pricing page.
Still have questions?
Teams that hand out contracts, not paperwork.
How fynk and Personio work together
fynk connects to Personio through Zapier. These are the workflows HR teams set up most.
The Personio Zaps
| Zap | Trigger | Steps |
|---|---|---|
| Employment contract for a new hire | Personio: New Employee | fynk: Create Document From Template, add signatory, send for signing, Slack message to HR |
| Signed contract to Personio | fynk: New Signed Document | fynk: Find Document Download URL, Personio: Find Employee, Upload File to Employee, Slack message to HR |
| Offer letter for a new candidate | Personio: New Candidate | fynk: Create Document From Template, add signatory, send for signing |
| Contract amendment | Personio: employment updated | fynk: Create Document From Template |
| Termination agreement | Personio: employment ended | fynk: Create Document From Template |
What moves where
| Personio field | Where it goes in fynk |
|---|---|
| Name and email | Party and signatory on the contract |
| Job title and department | Dynamic fields in the contract text |
| Start date, hours, salary | Dynamic fields, plus metadata for HR reports |
Employee data, handled with care.
European by design.
Designed and developed in Austria. fynk is hosted in the EU, in ISO 27001-certified data centers.
Security at the core
Encryption in transit and at rest, and secure engineering standards across a continuously monitored infrastructure.
Access by team
Employment contracts sit in an HR team only HR can open. The Zapier connection uses a token you can revoke at any time.
GDPR, fully embedded
Fully compliant with European data protection regulations, supported by regular audits and external penetration testing.
Trusted by companies worldwide
Take control of your agreements. Move your business forward.
Run agreements the way they should run: fast, clear, and on your terms.
No setup headaches
Go live in days, not quarters
No lock-in
Full export anytime
No hidden fees
Signatures included, no envelope fee