Video Production Agreement Template

This Video Production Agreement template offers a complete, ready-to-use contract for producers and clients working on video projects of any scale. Structured to reflect industry-standard terms, it clearly outlines production responsibilities, timelines, ownership rights, and legal protections. Whether you're producing branded content, training videos, or creative campaigns, this template helps set expectations from day one and ensures a smooth collaboration.

A video production agreement is between a producer and a client who requests production work, such as corporate promos, commercials, or music videos. Agreements lay the foundation for the working relationship between all parties. Projects, deliverables, music licensing, release from rights holders, video length, total budget, and terms are built into a video production contract. Your agreement protects you by outlining, in legal terms, the full responsibility of the production company. Agreements leave no discrepancies over ownership of the final production and what happens if either party terminates the agreement.

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Full Text Template

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Video Production Agreement

Coolfire Studios, LLC

contract

VIDEO PRODUCTION AGREEMENT

Agreement Date:

Producer: (“Producer”)

Client: (“Client”)

Project:

Deliverables: e.g., 3,500 videos, 3 minutes each, educational and humorous

Total Budget:

Term:


Production Services

(“Producer”) shall provide all necessary Production Services, including script writing, production, camera operators, lighting and audio technicians, motion graphics, and such other production staff as may be necessary in Producer’s discretion to produce the Deliverables.

Post-Production

Producer shall provide all necessary post-production services to complete the Deliverables.

Music Licensing

Producer shall be responsible for obtaining all necessary licenses for any music to be used in any Deliverables. Unless agreed otherwise, the costs for such licenses shall be included the total production budget set forth above.

Clearance/Releases from Other Rights Holders

Producer shall be responsible for obtaining all necessary clearance releases, permissions and/or waivers from any other rights holders, including licensors of copyrights, trademarks, or other intellectual property that may be used, featured or appear in the Deliverables.

Ownership

Subject at all times to Client’s satisfaction of its payment obligations under this Agreement, Producer agrees that the delivered videos (“Deliverables”) constitute audio and visual work(s) specially commissioned and made for hire within the meaning of the . All tapes, negatives and prints of all pictures and sound tracks and material, exposed and/or processed, in the production of the Deliverables, (except for materials supplied to Producer by Client) and all material and content contained in the Deliverables, including but not limited to any characters, names, copy, art, logos, and animation, and all right, title, interest and copyrights therein, shall become the property of Client upon delivery thereof in accordance with the provisions hereof. In the event that the Deliverables for any reason are determined not to be a work made for hire, then Producer hereby grants and assigns all right, title and interest to the Deliverables to Client, and Producer will promptly execute and deliver such documents as may be requested by Client in order to accomplish the assignment and transfer of all such right, title and interest. Without in any way limiting the foregoing, Producer hereby waives any and all “moral rights,” and any rights Producer may have regarding the Deliverables pursuant to the or other federal, state or local statute. Producer will not mortgage, pledge, assign or otherwise encumber the aforementioned sound tracks, tapes and negative and positive films.

Notwithstanding the foregoing, all of Producer’s original project files, animation files, and color correction files, and any other underlying proprietary technologies, plug-ins, architecture or other proprietary materials used by Producer in the creation of the delivered Deliverables (collectively “Producer Materials”) shall remain the sole property of Producer. Producer hereby grants to Client a limited, non-exclusive, royalty-free license to use any such Producer Materials solely to the extent that may be necessary to enable the delivered Deliverables to perform and/or be displayed as promised.

Independent Contractors

It is understood that Producer is an independent contractor hereunder and Producer agrees, warrants and represents that the Deliverables referred to in this Agreement shall be produced in compliance with all national, state and local laws. Nothing in this Agreement shall constitute an employment relationship between Producer and Client or Agency.

Non-Union

It is expressly understood and agreed that neither this Agreement nor any of Producer's obligations to Client herein shall be subject to, governed by or affected by any collective bargaining agreement.

Termination

By Client During Opt-Out Period

Client shall have the right to terminate this Agreement during the Opt-Out Period set forth on Schedule 3, according to the terms and conditions thereof.

By Either Party for Breach

Either party shall have the right to terminate this Agreement in the event of the other party’s material breach of any obligation, representation or warranty herein, upon giving the breaching party 0 days’ written notice and the right to cure such breach.

Force Majeure

Notwithstanding any other term or provision of this Agreement to the contrary, a party hereto shall not be in violation or breach of an obligation hereunder if and to the extent that it fails to perform or satisfy such obligation by reason of a strike, walk out or other labor interruption or disturbance, riot, fire, explosion, war, armed conflict, governmental action, storm, flood, act of God or any similar cause or event which is beyond the control of such party (a “Force Majeure”); provided, however, that such party shall perform or satisfy such obligation as soon as reasonably practicable after such Force Majeure ends or is diminished to the extent reasonably necessary for such party to perform or satisfy such obligation and, provided further, that the other party shall have the right to terminate this Agreement if the party to perform is unable to perform or satisfy such obligations within 60 days after the occurrence of such Force Majeure.

Governing Law/Arbitration

This Agreement shall be construed in accordance with, and all disputes hereunder shall be governed by, the laws of the state of , excluding its conflict of law rules. Except as set forth below, any dispute arising under this Agreement that cannot be resolved between Producer and Agency within ten (10) days of written notice by either party to the other, will be submitted to arbitration in the city in which Client is located, and shall be referred to a single arbitrator to be appointed by the parties in accordance with the rules of the American Arbitration Association, and any arbitral award will be enforceable in accordance with the laws of the state of and the state in which Client is located. The costs of any arbitration will be shared equally between Client and Producer, unless the award provides otherwise. Producer recognizes that in the event of a breach by Client of any of their obligations under this Agreement or other violations of Producer’s rights in connection herewith, the damage, if any, caused Producer thereby is not irreparable or sufficient to entitle Producer to injunctive or other equitable relief. Producer therefore agrees that its rights and remedies shall be limited to the right, if any, to obtain monetary damages at law and it waives any right it might have to seek injunctive relief against the use of the Deliverables by Client and/or its licensees.

Entire Agreement

This Agreement, together with the attached Schedules, constitutes the entire understanding between the parties and there are no other agreements or understandings, written or oral, in effect between the parties relative to the subject matter hereof. This Agreement may not be modified or terminated orally.

AGREED AND ACCEPTED:

PRODUCER


Title:

[ No signatories assigned ]
Pending

CLIENT


Title:

[ No signatories assigned ]
Pending

SCHEDULE 1

Review, Approval, and Delivery Process

Upon receipt of original video assets from Client, Producer will transcribe original video script in a timely manner. Transcription will then be rewritten by Producer. New scripts will then be electronically delivered to Client for review and approval.

Upon receipt of new scripts presented for review and approval to Client, Client will have 24 hours to review and approve. If Client has not responded within 24 hours of delivery, such new scripts will be deemed approved and ready for production. Producer will provide one (1) round of revisions for all scripts presented to Client. If a script is revised and again delivered to Client, the same approval criteria listed above will apply to the redelivered script. Any change in direction or scope of work after approval of any script by Client is deemed beyond the scope of this Agreement and may incur additional fees.

When all assets required for production of final Videos are gathered and prepared for editing, editing will commence in a timely fashion.

Finished Videos will be delivered to Client via a mutually agreeable delivery method and delivered in quantities that are mutually agreeable. The mutually agreeable delivery method and quantities delivered may change from time to time but will remain consistent with the monthly delivery commitments set forth on Schedule 2.

Upon receipt of finished Videos, Client will have 24 hours to review and approve. If Client has not responded within 24 hours of delivery of the finished Videos, such Videos will be deemed approved and ready for delivery. Producer will provide up to one round of revisions for all Videos presented to Client. If a video is revised and again delivered to Client, the same approval criteria listed above will apply to the redelivered video.

Client will provide final delivery specifications for all Videos and Client and Producer will mutually agree upon a final delivery method for all finished Videos.

SCHEDULE 2

Delivery and Payment Schedule

Producer shall deliver the Videos to Client on a mutually-agreed upon rolling basis, provided that Producer shall guarantee delivery of a certain number of videos each month according to the following schedule, and shall invoice Client accordingly on a monthly basis as set forth below.

Price per video:
Payment due on the first day of the applicable month.

Month

Videos Delivered

Cumulative Videos

Monthly Fee

Cumulative Fees

Month 1

Month 2

Month 3

SCHEDULE 3

Opt-Out Early Termination Option

Opt-Out Period: Client shall have a one-time option to terminate this Agreement early, at its sole discretion, during a two (2) week period at the end of (the “Opt-Out Period”).

Early Termination Notice: In the event Client elects to exercise this early termination option, it shall notify Producer in writing during the week ending or during the week ending .

Four (4) Week Completion Period: Upon such notification, Producer will complete and deliver the scheduled Videos for the next four weeks after the notification date, after which this Agreement shall be terminated.

Opt-Out Fee: If it exercises its early termination option, Client agrees to pay Producer an Opt-Out Fee equal to /video delivered by Producer from the inception of this Agreement until the end of the Four (4) Week Completion Period. Producer and Client agree that for purposes of this early termination option and the calculation of the Opt-Out Fee, they shall measure the Video delivery schedule in weekly increments for the first three months of the Term.

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Disclaimer: The original creator, the author of this template, and fynk GmbH are not responsible for any damages or liabilities that may result from using this template. This template should not be considered a substitute for legal advice, and consulting with a legal professional is recommended before use. fynk GmbH, the original creator, and the author do not provide legal advice and will not be held accountable for any legal consequences arising from its use.

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Background Information

Professional video contracts made easy

Use this video production agreement template to clearly define services, deliverables, and ownership terms in your next creative project.

What is a Video Production Agreement?

A Video Production Agreement is a professional, legal contract between two parties: a producer and a client for the production of video content. Agreements cover all aspects of video production by setting clear expectations and responsibilities.

Your agreement must cover scriptwriting, film production, editing, delivery, payment terms, and termination terms.

This type of agreement:

  • Outlines the necessary components that the production companies provide, including scriptwriting, film production, editing, motion graphics, lighting, audio technicians, and deliverables.
  • Sets responsibilities for music licensing for all audio in the production, along with who is responsible for the costs.
  • Highlights clearance and release permission responsibilities for all deliverables.
  • Creates a legal ownership definition for the production, including which assets and deliverables belong to the client, and which files and technologies belong to the production company.

Video production agreements protect clients and production companies with a set of legal responsibilities, consequences for violating the terms of the contract, and clear asset ownership.

Who Needs One of These Agreements?

A videography contract protects multiple parties, all of which benefit from these agreements, including:

  1. Video production studios and creative agencies that clients hire to create videos.
  2. Businesses that outsource their marketing videos and educational productions.
  3. Freelancers who require a clear scope for their project and a payment structure.
  4. Clients who hire production companies to provide deliverables as per the agreement.

Contractual agreements protect all parties involved in the production process, including the clients who commission the work.

Why Video Production Agreements Act as Safeguards

Video productions have a lot of moving parts, requiring complex components that have their own requirements. Safeguards protect all parties by creating a legal framework to follow for:

  • Protecting production companies by creating a set of requirements (the scope) of the work that must be completed as part of the project.
  • Deliverables, including the number of videos to be delivered and when they must be delivered to the client.
  • Disputes, and what laws go into effect if a dispute is not able to be amicably resolved.
  • Termination of the agreement, and who has the right to terminate the contract.

Agreements put legal frameworks in place that protect all parties in the event that terms are not followed. Your agreement provides, in writing, the requirements you and the production company or client must follow to satisfy the contract.

Clauses in each contract further protect each party, allowing for strong working relationships and clear remedies if contractual terms are not met.

What’s Included In A Video Production Agreement?

Video production agreements are rulebooks, defining how the production of videos will take place, from the scope of the project to the final deliverable. Elements included in our standard agreement template are:

Scope of Production and Post-Production

Every solid agreement starts with a clearly defined scope. What will the production party be responsible for? What services will they perform?

In a video production agreement, the scope of services may include:

  • Script writing
  • Production
  • Lighting and audio
  • Camera operation
  • Motion graphics
  • Post-production

Music Licensing

Any music used in the video deliverables must be properly licensed. This clause outlines the Producer’s obligation to secure all necessary licenses and how these costs are factored into the agreement.

Clearance/Releases from Rights Holders

The Producer will be responsible for obtaining all releases and clearances from rights holders if the video features or uses another party’s intellectual property. This clause clarifies their obligation. Feel free to customize this section to name a different responsible party if they are part of your agreement.

Ownership

Who owns the video content once it’s delivered and approved? The ownership clause clarifies this crucial part of the agreement. Our template ensures the client gains ownership of the videos created by the Producer, while the Producer maintains rights to their original files and proprietary technologies.

Independent Contractors

The independent contractor clause clarifies that the video producer is an independent contractor, and nothing in the agreement constitutes an employment relationship.

Non-Union

A non-union clause ensures that both parties understand that the agreement and the work performed are not subject to or affected by a collective bargaining agreement.

Termination

Every agreement should have a termination clause outlining the terms and conditions that allow either party to exit the contract.

Our template offers two options:

  • An early opt-out period: A two-week period defined in Schedule 3 that allows the client to exit the agreement. This schedule clarifies the fees and terms of this option.
  • Breach of contract: Either party can terminate the agreement if the other breaches the terms of the agreement.

Force Majeure

Unforeseen situations, like strikes, wars, or natural disasters, can disrupt the production process and prevent parties from fulfilling their obligations. The Force Majeure clause protects both parties from liability if any of these situations arise. It also allows the other party to terminate the agreement if the party is unable to satisfy obligations within 60 days after the Force Majeure occurrence.

Governing Law/Arbitration

The governing law and arbitration clause specifies which state laws will govern the agreement. If a dispute can’t be resolved within 10 days of written notice, it will move to arbitration in the client’s city. This clause ensures legal predictability and outlines a clear process for dispute resolution.

These are the most critical clauses to include in a video production agreement, but you may have unique provisions you want to add. With fynk, you’re free to customize your agreement to meet your needs and clarify all expectations to make your project a success.

Try customizing your video production agreement template now!

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Video Production Agreement Template

A video production contract will get your project started on the right foot, but drafting one from scratch can feel daunting. Don’t worry – we’ve got you covered.

Our ready-to-use freelance video contract template ensures you’re protected throughout every stage of production.

What’s Inside Our Template?

  • Clear timelines and deliverables: Eliminate confusion and disputes. Define what’s being delivered and when, so everyone is on the same page.
  • Ownership and licensing: Ensures clients own the final video, but producers still keep their proprietary tools.
  • Revision and approval process: Outlines the approval and revision process to avoid confusion or delays.
  • Flexible termination options: An opt-out early clause allows clients to exit the agreement with clear terms and fees, making the process as seamless and amicable as possible.
  • Built-in legal protections: Dispute resolution, force majeure, and independent contractor clauses protect both parties and clarify expectations and processes.

This template also covers key production details such as the script and video approval process, delivery and payment timelines, and early termination options through attached schedules. These built-in sections help ensure clarity, protect both parties, and keep the project on track from start to finish.

Clear, concise, and fully customizable – that’s what makes our agreement template the go-to choice for video production companies and clients alike.

Start using this template today!

FAQs

Is a video production agreement legally binding?
Yes. Video production agreements are legally binding once signed by both parties. For this reason, it’s a good idea to have the agreement reviewed by an attorney or other legal professional in your jurisdiction before you sign.
What legal protections does a video production agreement offer?
A video production agreement protects both parties. It clarifies scope, deliverables, timelines, costs, and ownership rights, so everyone knows what to expect and disputes can be resolved.
What if a project is canceled or one party wants to terminate the agreement?
The agreement should have a clause that outlines the termination process and what happens if the project is delayed or canceled. There may be an opt-out period, like the one outlined in our template, or the agreement may be terminated if either party breaches the contract.

Ready to sign?
Use this template today.

Clause Library: learn more about the clauses in this template

Learn more about the clauses appearing in this template and find other clauses that are used in real contracts.

Termination

A termination clause outlines the conditions under which a contract may be legally ended by either party. It typically specifies acceptable grounds for termination, necessary notice periods, and any associated penalties or procedures to be followed.

16 example clauses

Force majeure

A force majeure clause relieves parties from fulfilling contractual obligations when extraordinary events or circumstances beyond their control, such as natural disasters, war, or pandemics, occur, making performance impracticable or impossible. This provision typically outlines the specific events covered, the procedure for invoking the clause, and the consequences for both parties.

29 example clauses

Governing law and jurisdiction

The "Governing Law and Jurisdiction" clause specifies which region's legal framework will be applied in interpreting and enforcing the terms of a contract and designates the location where any legal disputes will be resolved. This clause is crucial for determining procedural and substantive legal matters, ensuring both parties are aware of the legal standards and courts that will have authority in case of conflicts.

14 example clauses

Entire agreement

The "Entire Agreement" clause asserts that the written contract constitutes the complete and final agreement between the parties, superseding any prior discussions, negotiations, or agreements. It ensures that no other verbal or written agreements outside the contract will affect or modify its terms unless formally amended in writing.

18 example clauses

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