Event Cooperation Agreement Template

Event cooperation agreements provide clear terms for the services that event organizers offer, such as the execution of events, planning, and promotion. Agreements outline the responsibilities, financial arrangements, and protections for organizers and the companies that hire them.

At fynk, we make it easy to customize our free event cooperation agreement template. Create your agreement, add secure, clear terms, revenue sharing details, confidentiality terms, responsibilities, and event delivery details right on our platform.

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Event Cooperation Agreement

Eventiko Inc.

Event Cooperation Agreement

EVENT COOPERATION AGREEMENT (this "Agreement") is entered into as of , by and between "", a company duly existing under the laws of , (the "Company"), and , a , corporation (the "Event Organizer"). The Company and Event Organizer shall collectively be referred to herein as the "Parties."

RECITALS

The Company desires to be assured of the association and services of Event Organizer and to avail itself of Event Organizer's experience, skills, abilities, knowledge and background to advise the Company with respect to fashion events, parties, exhibitions, festivals and ceremonies organizing in and is therefore willing to engage Event Organizer upon the terms and conditions set forth herein; and

Event Organizer agrees to be engaged and retained by the Company upon the terms and conditions set forth herein.

AGREEMENT

NOW, THEREFORE, in consideration of the premises and the covenants, agreements and obligations set forth herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby covenant and agree as follows:

Event Organizing Services.

Event Organizer shall provide event organizational and promotion services to the Company, which shall include:

Arranging and paying for a DJ(s) and/or a music band(s), models, photographers, dancers and other artists to perform at the event on days ("Event Days") and hours agreed to part the Parties;

Promote the Event Days in order to attract customers to the Company's business location in (the "Event Location");

Interior design at the Event Location;

Arranging the venue for the event on days ("Event Days") and hours agreed to part the Parties;

Organizing snacks and drinks relevant to the event;

With respect to (the "Event Services"). Once the Company agrees to schedule an event on an Event Day, the Company shall not have any right to terminate the occurrence of the event on the Event Day. Event Organizer shall have the right to cancel an event scheduled on an Event Day by providing to the Company a minimum of notice not less than prior to the start of a scheduled event on an Event Day. Event Organizer shall have the right to retain all revenues to cover charges referenced in this Section 1.

Term.

The term of this Agreement shall commence as of the date hereof and shall be effective a period of (the "Term"). This agreement may be extended under the same terms by mutual agreement between Event Organizer and the Company.

Direction, Control and Coordination.

Event Organizer shall perform the Event Services under the sole direction and with the approval of the Company. On an Event Day, at a the Event Location, the Company shall (i) require all customers and other persons to provide a valid form of photographic identification to gain access to the Event Location and perform an identification scan of each customer and other person upon entry, (ii) immediately inform the local police if and when the Company becomes aware that any customer or other person at the Event Location has used or is using illegal drugs or other illegal substances.

Standard of Performance.

Event Organizer shall use its best reasonable efforts to perform the Event Services as an advisor to the Company in an efficient, trustworthy and professional manner. Event Organizer shall perform the Event Services to the sole satisfaction of, and in conjunction and cooperation with, the Company.

Compensation.

In exchange for the Event Services, the Company shall pay to Event Organizer % of profits from the cover charge and pre-sold tickets for the events organized by Eventiko Inc. and cover all expenses.

Confidential Information.

Event Organizer recognizes and acknowledges that by reason of performance of Event Organizer's Event Services and duties to the Company (both during the Term and before or after it) Event Organizer has had and will continue to have access to confidential information of the Company and its affiliates, including, without limitation, information and knowledge pertaining to products and services offered, inventions, innovations, designs, ideas, plans, trade secrets, proprietary information, advertising, distribution and sales methods and systems, and relationships between the Company and its affiliates and customers, clients, suppliers and others who have business dealings with the Company and its affiliates ("Confidential Information"). Event Organizer acknowledges that such Confidential Information is a valuable and unique asset and covenants that it will not, either during or for 0 years after the term of this Agreement, disclose any such Confidential Information to any person for any reason whatsoever or use such Confidential Information (except as its duties hereunder may require) without the prior written authorization of the Company, unless such information is in the public domain through no fault of the Event Organizer or except as may be required by law. Upon the Company's request, the Event Organizer will return all tangible materials containing Confidential Information to the Company.

Relationship.

This agreement does not create, and shall not be construed to create, any joint venture or partnership between the parties, and may not be construed as an employment agreement. No officer, employee, agent, servant, or independent contractor of Event Organizer nor its affiliates shall at any time be deemed to be an employee, agent, servant, or broker of the Company for any purpose whatsoever solely as a result of this Agreement, and Event Organizer shall have no right or authority to assume or create any obligation or liability, express or implied, on the Company's behalf, or to bind the Company in any manner or thing whatsoever.

Notices.

Any notice required or desired to be given under this Agreement shall be in writing and shall be deemed given when personally delivered, sent by an overnight courier service, or sent by certified or registered mail to the parties notice addresses:

Severability.

The invalidity or unenforceability of any provision hereof shall in no way affect the validity or enforceability of any other provisions of this Agreement.

Applicable Law.

The validity, interpretation and performance of this Agreement shall be controlled by and construed under the laws of .

Assigns and Assignment.

This Agreement shall extend to, inure to the benefit of and is binding upon the parties hereto and their respective permitted successors and assigns; provided, however, that this Agreement may not be assigned or transferred, in whole or in part, by the Event Organizer except with the prior written consent of the Company.

Waiver of Breach.

The waiver by either party of a breach of any provision of this Agreement by the other shall not operate or be construed as a waiver of any subsequent breach by such party. No waiver shall be valid unless in writing and signed by an authorized officer of the Company or Event Organizer.

Entire Agreement.

This Agreement contains the entire understanding of the parties with respect to its subject matter. It may not be changed orally but only by an agreement in writing signed by the party against whom enforcement of any waiver, change, modification, extension, or discharge is sought.

Counterparts.

This Agreement may be executed by facsimile and in counterparts each of which shall constitute an original document, and both of which together shall constitute the same document.

IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first above written.

[ No signatories assigned ]

Pending

[ No signatories assigned ]

Pending

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Disclaimer: The original creator, the author of this template, and fynk GmbH are not responsible for any damages or liabilities that may result from using this template. This template should not be considered a substitute for legal advice, and consulting with a legal professional is recommended before use. fynk GmbH, the original creator, and the author do not provide legal advice and will not be held accountable for any legal consequences arising from its use.

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Background Information

Defines the partnership between an event organizer and a company

An event cooperation agreement ensures clarity between companies and event organizers by outlining roles, compensation, confidentiality, and event management responsibilities.

What is an event cooperation agreement?

Events require organization, which is why an event cooperation agreement is created. Agreements are contracts between two or more parties:

Company: An entity that benefits from or hosts the event.
Event Organization: The party that is responsible for organizing, promoting, and executing the event plan.

Your agreement must include a set of clauses that outline the key responsibilities of both parties, financial arrangements, liability and insurance, marketing and promotions, decision-making, and the duration and termination of the agreement.

Collaborating with partners? Use our Business Partnership Agreement Template to set clear terms:

Business Partnership Agreement

Starting a business partnership can feel a bit like stepping onto a rollercoaster: thrilling, yes, but also a little scary if you forget your seatbelt. A business partnership agreement serves as that seatbelt, keeping everyone's interests safe and ensuring you and your partners are aligned right from the start. Running a partnership without an agreement in writing is a risk you simply shouldn't take.

In this guide, you'll discover exactly what a partnership agreement is, why it's necessary even if your business is tiny, how to write one, and we'll also provide a free business partnership agreement template to help you get started.

contract

Who should use an event cooperation agreement?

An event cooperation agreement template protects multiple parties, including but not limited to:

Agencies and event organizers.
Fashion and lifestyle brands that run events.
Non-profit organizations that need to fundraise.
Hospitality or entertainment companies running events.
Businesses that run recurring events, exhibitions, or festivals.
Legal teams that must draft agreements for public, cultural, or corporate events.

You may also require an agreement if you’re a co-organizer of an event or a partner so that all duties are clearly defined. Event sponsors may require a contract to avoid misunderstandings of responsibilities.

Cross-promotional partners, vendors, and anyone with a financial, reputational, or a financial stake in the event may require an agreement.

For example, if multiple non-profits are working to hold an event together, each may form an agreement together with an event coordinator. The terms of the agreement dictate the planner’s responsibilities, such as: paying for a DJ, promoting the event, arranging the venue, and even securing the food to serve.

Agreements also include the term length, direction, control, and coordination of the event. Your agreement will have a standard of performance clause, compensation, and other forms of confidential information.

What clauses should be included in an event cooperation agreement?

Drafting an agreement requires injecting the appropriate clauses that safeguard your best interest, whether you’re a company running the event or an organizer. Multiple clauses can be added to your agreement, but the most common are:

Recitals

A recital is an overview of why the agreement was formed, its purpose, and background. An introductory statement provides a clear intent of all parties signing the agreement, but it may not include enforceable provisions.

Agreement

An agreement in principle clause provides multiple provisions that constitute the covenants and obligations of each party. Payment arrangements, promotion details, securing the venue, food and drinks, and other responsibilities of the organizer are in the agreement section of the contract.

Term

When will the contract commence? When will it conclude? Extension of the contract term is also found within this provision.

Direction, control, and coordination

Event organizers must answer to someone, often the Company, for approval of the services they provide. Companies may require identification from attendees, and if anyone is breaking the law, terms on how to handle this are within this section.

Standard of performance

Organizers must render a service to a certain standard of performance while fulfilling their contractual obligations. Benchmarks, industry standards, and other criteria for measuring performance to a satisfactory level are within this clause.

Compensation

Payment terms are found within the compensation clause and will include:

Compensation amounts
Method of payment
Payment schedule

Confidential information

Ensures that all confidential information shared during the cooperation is kept confidential for a period of three years post-agreement.

Relationship

The relationship clause clarifies that the agreement does not create a joint venture or partnership between the parties, nor should this be mistaken as an employment agreement. It ensures there’s no confusion about the nature of the relationship between the parties.

Notices

A notices clause is commonly found in event cooperation agreements. It outlines the procedures and requirements for delivering formal communication between all parties, including designated addresses and acceptable methods. It ensures that all parties are informed about changes or updates in a timely, clear manner.

Severability

The severability clause ensures that if any provisions in the contract are found to be invalid or unenforceable, the remaining ones shall remain in full effect. This critical clause helps preserve the integrity of the agreement by allowing enforceable sections to stand independently of invalidated sections.

Free event cooperation agreement template

Events, especially when they’re large-scale, require a lot of coordination, promotion, and funding to be a success. Event cooperation agreements set clear terms for parties to work together to bring an event to life.

Clarity ensures there are no misunderstandings and all parties are legally protected if things change.

An event cooperation agreement template can outline these terms and ensure all parties are on the same page when it comes to expectations and responsibilities.

With our template, you can:

Define specific event services. Specify the arrangement of performance, decor, venue, promotions, refreshments, and other services.
Offer renewable terms. Set a one-year (or any length) term for the agreement with the option to renew.
Establish revenue sharing. Create terms for the organizer to receive 50% of profits from ticket sales and cover charges (or any amount you agree upon).
Protect confidential business information. Keep sensitive information confidential for up to three years post-contract.
Clarify the independent contractor relationship. Avoid unintended employment obligations and partnerships.

And with fynk, you get access to features like:

AI analysis: Artificial intelligence scans contracts to extract metadata, clauses, and summaries. AI analysis saves time, flags potential risks early on, and transforms unstructured PDFs into searchable documents.

Digital signatures: fynk supports AES, SES, and QES signature types to comply with eIDAS. From faster internal approvals to cross-border contracts, we’ve got you covered.

Teams: Collaborate with ease by organizing users into teams for visibility, ownership, and filtering. Teams simplify reporting and task assignment across departments.

Make your event a success with an agreement that clarifies responsibilities and ensures fair revenue sharing, professional delivery, and confidentiality.

Customize our event cooperation agreement template today.

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FAQs

Who should use an event cooperation agreement?: Agencies, event organizers, brands, and businesses planning events should use this agreement to define duties, payments, and responsibilities clearly.
What are key clauses in this agreement?: Essential clauses include recitals, event services, compensation, confidentiality, and relationship terms that prevent misunderstandings.
Can this agreement be used for large-scale events?: Yes. It can be adapted for both small and large events, covering planning, execution, marketing, and coordination responsibilities.
Is this agreement legally binding?: Yes. Once signed by all parties, it becomes a legally enforceable contract outlining duties, confidentiality, and payment terms.

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