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Eight SignNow alternatives worth a shortlist.

SignNow, also sold as airSlate SignNow, is airSlate's e-signature product, priced per account with unlimited users and a yearly allowance of signature invites. Here is what teams move to when the allowance, the signature levels or the missing contract management start to matter.

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By Felix Scholz, fynkLast reviewed Pricing checked against public price lists

The short version.

  1. fynk if you want contracts and signatures up to QES in one European system, with an AI assistant that reads them.
  2. Dropbox Sign if you want unlimited signature requests at a simple per-sender price.
  3. Xodo Sign if simple signatures are enough and you want unlimited documents and a PDF editor at a low per-user price.
  4. DocuSign if you need every eIDAS level, a REST API and a signing flow your counterparties recognise.
  5. Youtrust (formerly Yousign) or Skribble if you need all three eIDAS signature levels from a European provider and nothing beyond signing.

Still the right call if many people need access, you send only a modest number of requests a year and simple signatures cover your contracts: SignNow itself. Here is when we say so.

More than 3,000 teams chose fynk to outgrow legal chaos.

Nobody switches because the signatures stopped working.

  1. A hundred invites go quickly.

    Users are unlimited, but volume is not. SignNow's annual plans include 100 signature invites per account per year, and monthly plans 10 per month. Beyond that the account moves to pay-as-you-go, so each extra contract becomes a line item.

  2. QES and CRM sit behind a sales call.

    AES and QES, full API access and the native Salesforce, Microsoft Dynamics 365 and HubSpot integrations are only available on the sales-led Site License. The self-serve plans, Enterprise included, sign with simple electronic signatures.

  3. A signed document is stored, not read.

    SignNow stores documents without limit, in folders with search. It does not extract metadata, track renewal dates or review contracts with AI. airSlate sells contract management as a separate product.

  4. Built for English-speaking senders.

    The sender interface is available in English, French and Spanish; German is offered to recipients in the signing session only. EU data residency starts at Business Premium and has to be chosen when the account is provisioned.

Side by side

The shortlist at a glance.

ToolBest forFromSigning volumeEU hostingQES
fynkEuropean teams that want contracts, AI and eIDAS signing (up to QES) in one system with transparent per-user pricingFrom €19 per user/month (annual)Unlimited (fair use)Yes (EEA)Yes
Dropbox SignSmall teams that mainly need to send PDFs for signature and already work in Dropbox, Google Drive or HubSpotFrom $25/user/moUnlimited requestsEU on PremiumAdd-on, API Premium
Xodo Signsmall teams that need unlimited simple e-signatures and PDF editing at a low per-seat price$16 / user / moUnlimitedNoNo
DocuSignOrganisations that mainly need high-volume e-signature with broad integrations and international legal acceptance€38 per user/month (Business Pro, annual)Envelope allowanceEU region, guarantee on EnhancedAdd-on, from €10 per recipient
Adobe Acrobat SignOrganisations already standardised on Adobe Acrobat that need PDF-centric e-signatures and enterprise integrations.$23.99 per user/month (Acrobat Pro for teams, annual)Unlimited e-signaturesVia third-party TSP
Youtrust (Yousign)European SMEs that need compliant signing at every eIDAS level plus KYC checks, without managing contracts after signature€23/user/moUnlimited (Plus)Yes (France)Add-on, from €10
SkribbleDACH teams that mainly need legally strong signatures, especially QES under Swiss and EU law€36 per user/monthAllowance + overageSwitzerland or Germany, chosen at setupQES (eIDAS + ZertES)
PandaDocSales-led teams that build proposals and quotes from their CRM and want signing in the same flow.$49 per user/month (Business, annual)Limit, overage billedEU option (Frankfurt)Yes, $5 per signer

Prices as listed for the plan a typical team would buy, in the vendor's currency. Each cell is checked against the vendor's own pages; links and check dates are in the references below.

The alternatives in detail.

Same shape for every entry: what it is, where it wins, where it does not, who should shortlist it.

fynk

01 fynk

European teams that want contracts, AI and eIDAS signing (up to QES) in one system with transparent per-user pricing

Get a demo

This is our page, so read this section with that in mind. fynk is a contract platform with e-signature built in, not a signature tool with contract features bolted on. Every document is read on arrival, so parties, dates, values and notice periods come back as structured data.

Where it wins

  • Contract management and signing in one subscription
  • EU hosted by default, ISO 27001
  • SES, AES and QES on every plan
  • Self-serve setup, a free plan and a 14-day trial

Where it does not

  • Less brand recognition outside Europe
  • API and native HubSpot integration only from the Business plan
  • No notarisation and no SOC 2 report
  • Too much tool under five contracts a year
From €19 per user/month (annual)

02 Dropbox Sign

Small teams that mainly need to send PDFs for signature and already work in Dropbox, Google Drive or HubSpot

Dropbox’s e-signature product, formerly HelloSign. Signing stripped back to the essentials, and priced accordingly: a good answer when the job really is getting documents signed, especially for teams already working in Dropbox, Google Drive or HubSpot.

Where it wins

  • Unlimited signature requests on every paid plan
  • Simple per-sender pricing, recipients sign for free
  • SOC 2 Type II and ISO 27001

Where it does not

  • No contract management: no repository metadata, renewals or approvals
  • US hosting by default, EU residency on Premium
  • AES and QES only as an eID add-on on API Premium
From $25/user/mo

03 Xodo Sign

small teams that need unlimited simple e-signatures and PDF editing at a low per-seat price

The rebranded eversign, now part of the Canadian document technology company Apryse. Priced per user with unlimited documents, it suits a team that sends more requests than an invite allowance covers, as long as simple signatures and US hosting are acceptable.

Where it wins

  • Unlimited documents on paid plans at a low per-user price
  • PDF editing and an AI summariser on Professional
  • SOC 2 Type II and signing order on every plan

Where it does not

  • Simple electronic signatures only, no AES or QES
  • Hosted in the US, sender interface in English
  • No approvals, renewal tracking or native CRM integration
$16 / user / mo

04 DocuSign

Organisations that mainly need high-volume e-signature with broad integrations and international legal acceptance

A widely used e-signature platform, with repository, AI and contract management sold as separate IAM plans. For a team that has outgrown a small invite allowance or needs qualified signatures, it is the familiar step up, priced per user rather than per account.

Where it wins

  • Every eIDAS level, QES as an add-on from €10 per recipient
  • REST API on every eSignature plan
  • ISO 27001, SOC 2 Type II and a German interface

Where it does not

  • Envelope allowance per user per year, overage billed
  • Repository, extraction and renewals need a separate IAM plan
  • AES, the data residency guarantee and Salesforce or Dynamics only on sales-led Enhanced plans
€38 per user/month (Business Pro, annual)

05 Adobe Acrobat Sign

Organisations already standardised on Adobe Acrobat that need PDF-centric e-signatures and enterprise integrations.

The signature product inside the Adobe document ecosystem. If your documents already live in Acrobat and the people handling them already have licences, it is the path of least resistance.

Where it wins

  • Fits an existing Acrobat document stack
  • SES, AES and QES, SOC 2 Type 2 and ISO 27001
  • Payments, bulk send and web forms from Acrobat Pro for teams

Where it does not

  • No contract management layer; CLM comes through partners
  • QES through third-party trust service providers
  • CRM integrations and advanced authentication in Sign Solutions, priced on request
$23.99 per user/month (Acrobat Pro for teams, annual)

06 Youtrust (Yousign)

European SMEs that need compliant signing at every eIDAS level plus KYC checks, without managing contracts after signature

A French e-signature and trust-services provider, renamed from Yousign to Youtrust in 2026. If the requirement is eIDAS coverage and nothing beyond it, a specialist is usually cheaper and simpler than a platform.

Where it wins

  • Hosted in France, its own eIDAS trust service provider
  • Unlimited simple signatures from the Plus plan
  • Official MCP connector on all licences

Where it does not

  • No contract management, repository or renewal tracking
  • QES and ID-checked AES cost extra per signature
  • API sold as separate plans
€23/user/mo

07 Skribble

DACH teams that mainly need legally strong signatures, especially QES under Swiss and EU law

A Zurich-based e-signature provider that covers qualified signing under both EU and Swiss law from one account. Deliberately not a contract system: Skribble recommends pairing it with separate contract management.

Where it wins

  • SES, AES and QES under both eIDAS and Swiss ZertES
  • Swiss or German data centre, ISO 27001
  • Free pay-per-signature plan and a 14-day trial

Where it does not

  • Signature only: no templates, repository or approvals
  • AES and QES within an annual allowance per user, overage billed
  • API from Pro, Salesforce and SSO on the custom Scale plan
€36 per user/month

08 PandaDoc

Sales-led teams that build proposals and quotes from their CRM and want signing in the same flow.

Built around the sales motion: templates, a product catalogue, quotes, payments and signing in one flow. If the document that slows you down is a proposal rather than an MSA, it is the closer fit.

Where it wins

  • Strong proposal and quote builder
  • Deep CRM integrations
  • Payments collected in the document

Where it does not

  • Renewal tracking and locked templates are Business add-ons
  • EU hosting is an option, not the default
  • No advanced signature (AES), QES via partners per signer
  • API only on Enterprise
$49 per user/month (Business, annual)
Buyer guide

What to look for in a SignNow alternative.

Five questions decide most of these evaluations. Answer them before you book demos and the shortlist above collapses to two or three names.

The signature level you actually need.

eIDAS defines three levels. A simple electronic signature covers most commercial contracts in the EU. Advanced and qualified signatures need identity verification behind them, and some documents will not hold without one.

Which unit the price scales with.

Signing tools bill by the account, by the user or by the document. A flat account price with a capped allowance is cheap when many people send little. A per-user price with unlimited documents is cheap when a few people send a lot. Model your real headcount and volume in both before you compare list prices.

Where the data lives and who owns the company.

Most US vendors offer EU data residency as a configuration, often from a higher tier. For regulated buyers in DACH that is not always the same answer as a European company on European infrastructure.

What happens after the signature.

This is the question that splits the list. An e-signature tool treats a completed document as the end of the process. A contract platform treats it as the start.

When SignNow is still the right answer.

Worth saying plainly, since we sell against it. If a large team needs access, you send fewer than about 100 signature requests a year and simple electronic signatures cover your contracts, a flat account price with unlimited users is hard to undercut. Teams in the US and Canada that want online notarisation, included from Business Premium, have another good reason to stay.

Why teams pick fynk

Every signature level, and a contract that keeps working.

On SignNow’s self-serve plans a signed document is stored in a folder, and AES and QES need the Site License. In fynk every plan signs at all three eIDAS levels, and every document is read on arrival: the dates and values come back as data you can filter and report on, and the assistant answers questions across the whole repository.

  • Contracts and eIDAS signatures up to QES in one subscription, no second product
  • EU hosted by default, ISO 27001
  • AI review and metadata extraction on every plan
  • Your signed archive imported and read on arrival
Start free trial Get a demo
Framework agreement, Nordwind Analytics Signed
  • Renewal date 31 March 2027
  • Notice period 3 months
  • Contract value €48,000 per year
  • Signature level QES

Which supplier contracts auto-renew before March?

Pricing

How SignNow pricing actually behaves.

Most of the surprise in an e-signature invoice comes from a few mechanics rather than from the headline price. They are worth understanding before you compare any two quotes, including ours.

The account is the unit, the invite is the cap.

Business, Business Premium and Enterprise are priced per account, not per user, and users are unlimited. Shown to a visitor from Austria, that is €8, €15 and €30 per month billed annually, or €20, €30 and €50 billed monthly. Every annual plan includes 100 signature invites per account per year, and monthly plans 10 per month. Above that the plan switches to pay-as-you-go rather than stopping you.

Enterprise is the realistic tier for a growing team.

Approval steps and conditional fields are Enterprise features. Payment collection, online notarisation and EU data residency start at Business Premium, and the entry Business plan has none of them. Compare the tier you would actually run, not the lowest price on the page.

The Site License is where the extras live.

Full API access comes with the sales-led Site License, priced per signature invite from $1.50 with volume discounts. AES and QES are only available there, QES as a paid extra through trust service partners, and so are the native Salesforce, Microsoft Dynamics 365 and HubSpot integrations. Separate API plans start at $146 per month billed annually for 1,000 invites a year.

Contract management is a different product.

SignNow stores signed documents without limit, with folders and search, but it has no metadata extraction, renewal reminders or AI review. airSlate sells contract lifecycle features as a separate product, so if your evaluation started because signed contracts were getting lost, that is the second line item to price in.

What to ask for in writing.

Ask any vendor on your shortlist for the same three numbers: the total annual cost at your real document volume, what happens when you exceed the allowance, and what the second and third year look like after any first-year discount. Those three answers reorder most shortlists more than any feature table does.

How to move without losing your archive.

  1. Download your signed documents.

    Save completed documents while the SignNow account is still active, and ask SignNow how to export the full archive before you cancel. Check the count against your records.

  2. Bulk import the archive.

    fynk reads each PDF and extracts parties, dates, values and terms, so the archive arrives searchable instead of as a folder dump.

  3. Rebuild templates, not documents.

    Move the five templates that cover most of your volume. The long tail can follow.

  4. Run both for one month.

    New contracts go to the new system, anything mid-signature finishes where it started.

After the switch

What teams report once contracts stop living in a folder.

TIME
80%

less spent on contract admin

PROCESSING
1h to 2m

to read a contract and extract its terms

DRAFTING
33%

faster to get a contract out the door

SCALE
3.000+

teams running contracts on fynk

"What convinced me was fynk's architecture and roadmap. It wasn't just a signature tool, it was clearly designed as a complete contract solution."

Harald R. Fortmann Founder & Managing Director of five14
References

Where these figures come from.

  • fynk [1] [2] [3] [4] [5] [6] [7] [8] [9] [10] [11] [12] [13] [14] [15] [16]
  • Dropbox Sign [1] [2] [3] [4] [5] [6] [7] [8] [9] [10] [11] [12] [13] [14]
  • Xodo Sign [1] [2] [3] [4] [5] [6] [7] [8] [9] [10] [11] [12] [13] [14]
  • DocuSign [1] [2] [3] [4] [5] [6] [7] [8] [9] [10] [11] [12] [13] [14]
  • Adobe Acrobat Sign [1] [2] [3] [4] [5] [6] [7] [8] [9]
  • Youtrust (Yousign) [1] [2] [3] [4] [5] [6] [7] [8] [9]
  • Skribble [1] [2] [3] [4] [5] [6] [7] [8] [9]
  • PandaDoc [1] [2] [3] [4] [5] [6] [7] [8] [9] [10] [11] [12] [13] [14] [15] [16] [17] [18]
  • SignNow [1] [2] [3] [4] [5] [6] [7] [8]

Spotted a figure that has moved? Tell us at [email protected] and we will re-check the row.

Frequently asked questions.

  • SignNow itself has no free plan, only a 7-day trial. Several alternatives offer a free tier limited to a handful of documents, and fynk has a free plan for one user alongside a 14-day trial. Free tiers cap out fast, so compare the paid plan you would actually grow into.

  • SignNow states that its signatures comply with eIDAS, and the self-serve Business, Business Premium and Enterprise plans sign with simple electronic signatures (SES). AES and QES are only available on the sales-led Site License, QES as a paid extra through qualified trust service partners, and SignNow notes it may be unavailable in some countries.

  • Yes, from Business Premium. Data residency in the US or the EU is an option on Business Premium and above, with EU data on AWS in Germany, and the region has to be chosen when the account is provisioned. The entry Business plan does not include it.

  • SignNow is priced per account, not per user. Business, Business Premium and Enterprise cost €8, €15 and €30 per month billed annually, or €20, €30 and €50 monthly, as shown to a visitor from Austria, with unlimited users. Annual plans include 100 signature invites per account per year, then pay-as-you-go. The Site License is priced per invite from $1.50, and API plans start at $146 per month billed annually.

  • They bill differently. SignNow charges per account with unlimited users and 100 signature invites per account per year on annual plans. DocuSign charges per user: Business Pro costs €38 per user per month with 100 envelopes per user per year. DocuSign offers QES as an add-on from €10 per recipient and a German interface, while SignNow keeps QES on the sales-led Site License and its sender interface is in English, French or Spanish. For a large team that sends little, SignNow costs far less.

  • The billing unit is the main difference. Dropbox Sign, formerly HelloSign, charges per sender and includes unlimited signature requests on every paid plan. SignNow charges per account with unlimited users and caps invites at 100 a year on annual plans. Many senders with low volume favour SignNow; a few senders with high volume favour Dropbox Sign. Both sign with SES on their standard plans and keep EU data residency on a higher plan.

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