Warehousing Agreement Template

A warehousing agreement is when one party holds or acquires an investment on behalf of an investment fund or vehicle. For example, the “warehouse” may be held until the point that the contract is satisfied, which ends with the transfer of the investments.

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Warehousing Agreement

Warehousing Agreement

This Warehousing Agreement (the “Agreement”), dated as of , is entered into by and among (the “Warehousing Entity”), (the “Investment Manager”), in its capacity as investment manager, on behalf of and not for its own account, of (i) and (ii) and and their related parallel vehicles and subsidiaries (collectively, the “Feeder Group”, and together with , the “Fund”).


WHEREAS:

The Fund intends to invest primarily in privately negotiated, equity-oriented investments and to a lesser extent debt and other securities;

In order to support the development of the Fund and until the Fund has sufficient capital to make such investments directly, as determined by the Investment Manager in its sole discretion, the parties agree that the Warehousing Entity will warehouse certain investments in which the Fund would otherwise invest directly (such investments, the “Warehoused Investments”) and sell such investments (or transfer commitments with respect thereto) to the Fund in accordance with the pricing methodology described below (the “Warehouse”);

It is expected that (1) Warehoused Investments may be offered to both the Fund and investment funds, vehicles, accounts, products and/or other similar arrangements sponsored, advised, and/or managed by or its affiliates (individually and collectively, “Other Accounts”), dedicated to investing in similar strategies in accordance with such Other Account’s allocation policy and applicable law and (2) each transfer of an Approved Warehoused Investment (as defined below) from the Warehousing Entity to the Fund will be subject to the allocation policies of the Investment Manager, applicable law, and the terms set forth in the organizational documents of the Fund;

NOW, THEREFORE, in consideration of the premises, mutual covenants and agreements hereinafter contained, and for other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereto agree as follows:


Acquisition of Approved Warehoused Investments.

In connection with the launch of the Fund, the Warehousing Entity hereby agrees to warehouse certain Warehoused Investments and to subsequently transfer such Warehoused Investments to the Fund, and the Fund agrees to acquire such Warehoused Investments from the Warehousing Entity, from time to time, on the terms described herein following the point(s) in time at which the Fund has sufficient capital to acquire such investments, as determined by the Investment Manager in its sole discretion, and subject to:

applicable law (including obtaining any consents required to comply with );

the terms set forth in the organizational documents of the Fund; and

the registration of the Feeder Group on the official list of undertakings for collective investments maintained by in accordance with .

Each such date shall be referred to as a “Warehouse Closing Date.” The Investment Manager will elect which Approved Warehoused Investments will be purchased by the Fund on each applicable Warehouse Closing Date in its discretion.

Investment Discretion.

From time to time prior to the launch of the Fund, the Warehousing Entity may acquire Warehoused Investments that have been approved by the Investment Manager and the Fund’s investment committee but for which the Fund does not have sufficient capital (as determined by the Investment Manager in its sole discretion) to invest in directly, up to an aggregate invested equity amount of (or such higher amount as may be agreed between the parties), subject in each case to the Warehousing Entity’s approval at the time of acquisition. If an Approved Warehoused Investment is made alongside Other Accounts or other parties, it will represent only the portion of such investment acquired by the Warehousing Entity for the purpose of transferring it to the Fund.

Fundraising.

The Investment Manager acknowledges that the Warehousing Entity’s approval of a Warehoused Investment may be dependent on the progress of fundraising by the Fund. As a result, the Investment Manager will provide regular updates to the Warehousing Entity on such fundraising efforts.

Transfer of Approved Warehoused Investments.

On each Warehouse Closing Date, the Fund will acquire from the Warehousing Entity each funded Approved Warehoused Investment selected by the Investment Manager at a price equal to the cost paid by the Warehousing Entity plus an amount equal to an annualized rate of %, measured from the acquisition date to the applicable Warehouse Closing Date. Any unfunded Approved Warehoused Investment commitments will be transferred at no additional cost and become commitments of the Fund.

Allocation Within the Fund.

The Investment Manager will determine which and what portions of Approved Warehoused Investments are to be acquired by and the Feeder Group on each Warehouse Closing Date.

Acknowledgment of No Guarantee.

The Warehousing Entity acknowledges that there can be no assurance the Fund will have sufficient capital to purchase any Approved Warehoused Investments. In such case, the Warehousing Entity will retain the investment unless it is reallocated by the Investment Manager to one or more Other Accounts, subject to their consent.

Allocation to Other Accounts.

If the Fund fails to acquire any Approved Warehoused Investment (each, an “Available Investment”), the Investment Manager and its affiliates may seek to allocate such investment to one or more Other Accounts, provided such allocation is:

consistent with applicable allocation policies and procedures;

in compliance with applicable law;

consistent with the governing documents of each applicable Other Account;

appropriate for the target hold of the Other Account; and

in line with the fiduciary duties owed to each such Other Account.

Schedule of Approved Investments.

Annex A to this Agreement will list each Approved Warehoused Investment, including all relevant investment details. This Annex will be updated by the Warehousing Entity as necessary to reflect newly acquired or transferred investments.

Commitments Through Closing.

The Warehousing Entity shall continue to provide committed funding for all Approved Warehoused Investments until the applicable Warehouse Closing Date, unless otherwise extended by mutual agreement.

Broken Deal Expenses.

The Fund shall bear its proportional share of any fees, costs, and expenses incurred by or on behalf of the Warehousing Entity in relation to developing, negotiating, and structuring prospective or approved investments (including Approved Warehoused Investments) that are not ultimately consummated (to the extent not reimbursed by a third party) (“Broken Deal Expenses”). These expenses shall be payable by the Fund on the earlier of the applicable Warehouse Closing Date or the termination of this Agreement.

Deal Expenses.

Following the transfer of a funded Approved Warehoused Investment to the Fund, the Fund shall bear all associated fees, costs, and expenses incurred in developing, negotiating, and structuring such investment (to the extent not reimbursed by a third party).

Financing Expenses.

Following the transfer of a funded Approved Warehoused Investment, the Fund shall bear all costs related to developing, negotiating, and structuring the Warehouse. If no transfer occurs, these expenses shall be borne by the Warehousing Entity.

Term.

This Agreement shall remain in effect for a period of from the date hereof, unless extended by mutual written agreement. No Warehouse Closing Dates shall occur following the end of the term unless agreed otherwise.

Miscellaneous.

This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. This Agreement may be amended only with the written consent of the parties. It shall be governed by and construed in accordance with the laws of .

Signatures.

If the above correctly reflects our understanding with respect to the foregoing matters, please so confirm by signing in the space provided below.


By:

Pending


By:

Pending


By:

Pending


By:

Pending


By:

Pending

Annex A

Approved Warehoused Investments

[Insert a schedule of all Approved Warehoused Investments below, organized by investment type.]

Equity Investments

Debt Investments

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Disclaimer: The original creator, the author of this template, and fynk GmbH are not responsible for any damages or liabilities that may result from using this template. This template should not be considered a substitute for legal advice, and consulting with a legal professional is recommended before use. fynk GmbH, the original creator, and the author do not provide legal advice and will not be held accountable for any legal consequences arising from its use.

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Background Information

An agreement for acquiring and holding investments until transfer to a fund

This agreement defines how warehoused investments are acquired, held, priced, and transferred, along with allocation rules, funding responsibilities, and expense handling.

What is a warehousing agreement?

Standard warehousing contracts govern:

  • How one entity acquires investments now for a future or newly capitalized fund
  • What investments or finances are held temporarily
  • When the transfer of these investments is made

For example, the legal counsel of a company creating the fund may devise to create a legal structure for the investments before the fund is fully capitalized.

Within the warehousing services agreement, there will be predetermined pricing formulas when the transfer of the investment takes place.

Agreements account for approvals, allocation rights, costs, capital availability, and regulatory requirements.

Who needs a warehousing agreement?

Private equity firms, investment managers, fund administrators, finance teams, and legal counsel come across these agreements most often. You may also find them heavily in use by:

  • Venture capitalists
  • Real estate fund managers
  • Infrastructure fund managers
  • Alternative investment funds
  • Multi-entity funds
  • Institutional funds

Often, funds are waiting for capital commitments or regulatory approvals before their transfer. Warehousing agreements fit this bill well because they provide protection for multiple parties:

  • Warehousing Entity: A party acquiring and temporarily holding investments until their transfer.
  • Investment Manager: The party who is responsible for approving investments and managing allocation decisions.
  • Fund Entities: An entity that will eventually acquire the warehoused investment vehicles.

While not all investments require a warehousing contract like this one, they are ideal for:

  • Private funds that are preparing to deploy capital prior to final approvals or regulatory requirements being met.
  • Managers who require timing flexibility in an investment acquisition.
  • Legal teams that are in the process of drafting multi-entity investment structures.
  • Operations teams that handle broken deal costs, expenses, and transfer pricing.

Our templates make it fast and easy to adapt your agreement to meet your specific needs. Add or remove clauses, and make multiple contracts all on our platform.

What clauses should a warehousing agreement have?

Your contract is comprised of multiple clauses that outline the terms of the agreement that all signing parties must follow. Below are the most common clauses you’ll come across:

Acquisition of approved warehoused investment

A clause that dictates when the fund will take ownership of the investment being warehoused. Conditions for transfer, pricing, and reputation are all often found within this clause in the contract.

Investment discretion

The clause in an agreement outlining who has the right to make decisions about the investment being warehoused prior to its transfer.

Fundraising

Stipulates that investments are dependent on fundraising efforts and success.

Transfer of approved warehoused investments

Defines how approved warehoused investments will be transferred on each warehouse closing date.

Acknowledgement

The acknowledgement clause states that there will be no assurance that the client will have enough money to purchase the investments being held for them.

Commitments through the closing date

Outlines who will provide the committed funding for approved warehoused investments until the closing date, unless extended through a mutual agreement of the parties.

Deal expenses

Defines who will be responsible for expenses related to the development, negotiation, and structuring of approved warehouse investments transferred to the party.

Financing expenses

Outlines who will bear the fees related to financing.

Term

Defines the length of the agreement and whether it can be renewed after the term is up.

Warehousing agreement template

A warehousing contract allows one party to temporarily hold assets until they’re ready to be sold transferred to a fund, securitized, or placed into a larger investment structure.

Much is at stake with an agreement like this. It is crucial to ensure your contract includes the right clauses to protect all parties.

But there’s no need to draft an agreement from scratch. At fynk, we offer a template that you can customize to meet your needs.

Here’s what sets our warehousing services agreement apart:

  • Investment warehousing mechanism. Allow early acquisition of investments before the fund’s capital is available.
  • Allocation flexibility. Cover multiple fund vehicles.
  • Clear pricing formula for transfers – cost plus a fixed annualized rate.
  • Allocation of broken-deal expenses. Ensure proportional economic treatment if the deal falls through.
  • Multi-party execution structure. Support complex fund groups through a single agreement.
  • Schedule for tracking all warehoused investments. Annex A of the agreement includes all relevant information for approved warehoused investments.

Plus, our platform gives you access to features that simplify and streamline your contract signing, such as:

  • Document tags: Keep track of agreements according to investment type, vehicle, or warehousing stage. Tags keep multi-entity fund structures organized.

  • Insights powered by AI: Summarize deal terms or compare warehouse agreements across different funds, thanks to the help of AI.

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  • Integration with the tools you already use: Sync with financial systems or CRMs to track deal statuses, investments, and fund commitments in real-time.

  • Sequential signing steps: Ensure smooth execution with multiple parties by defining the agreement’s signing order.

Protect your fund with an agreement that includes clear transfer mechanics, compliance with allocation policies, and terms that avoid disputes.

Get started with fynk today to customize this agreement template.

FAQs

Is this agreement legally binding?
Yes. When all parties sign the warehousing agreement, it becomes legally binding and enforceable according to its terms.
How are deal expenses handled in a warehousing agreement?
Deal expenses are typically allocated in the agreement and outline which party is responsible for costs related to developing, negotiating, and structuring investments.
Can a warehousing agreement be terminated?
Yes. Termination is permitted if the contract includes a termination clause or if the defined term ends without renewal. The agreement will outline conditions and any required steps for termination.

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