Webinar AI for Contract Management 

fynk fynk Logo

Cleaning Services Agreement Template for B2B

A cleaning services agreement establishes a formal framework between a company outsourcing cleaning and the party responsible for performing the work. It covers responsibilities, payments, and safety obligations.

With fynk’s customizable template, you can quickly draft and manage legally compliant cleaning contracts with clear service scopes, payment terms, and termination procedures.

Use this template
  • Screenshot 0
  • Screenshot 1
  • Screenshot 2
  • Screenshot 3
  • Screenshot 4
  • Screenshot 5
  • Screenshot 6

Full Text Template

The full content of the template is available, when you want to edit the text and enter your details make sure to click on the button to use the template.

Appliances Installation, Maintenance, and Cleaning Services Cooperation Agreement

Pingtan Comprehensive Experimental Area E Home Service Co., Ltd.

Appliances Installation, Maintenance, and Cleaning Services Cooperation Agreement

Party Information

Party A:
Party B:

This Agreement is entered into in accordance with , based on the principles of equality, mutual benefit, and win-win cooperation. Party A and Party B have reached the following agreement regarding the provision of appliance installation, maintenance, and cleaning services by Party B to Party A.

Scope of Cooperation

Party A intends to outsource appliance installation, maintenance, and cleaning services to Party B. Party B agrees to undertake these services for Party A.

Service Process

Appliance Maintenance Service

Emergency Repair of Appliance (Excluding Accessories)

Includes, but is not limited to:

Replacement of compressor, condenser, evaporator, circuit board

Capillary ice blocking treatment

Replacement of fan motor, controller, copper pipe

Adding freon

Repair welding of connecting pipe of internal and external units

Dirty blocking treatment of system pipeline

Replacement or adjustment of fan blade, thermistor (temperature sensing package), capillary, transformer, motor capacitor, AC contactor, PVC drain pipe, water leakage terminal block, bell mouth, fixing bolt, etc.

All electrical spare parts (including power line) are to be provided by the . Other auxiliary materials such as copper pipe insulation cotton, drain pipe, screw, insulation tape, binding tape, etc., shall be provided by the .

Emergency Repair of Appliance (Including Accessories)

Includes the same services listed above. All materials (electrical spare parts and auxiliary materials) involved in the repair process shall be provided by the . The shall not provide any materials.

In-depth Maintenance of Appliance

Includes:

Testing and recording of working voltage and current

In-depth cleaning, disinfection, and sterilization of indoor equipment

In-depth maintenance of outdoor equipment

Cleaning Services

Cleaning Standard and Fee

The cleaning service shall be calculated based on , at a rate of per unit.

Exclusions

The following are not included in the cleaning services:

Valuables

Lamps

Antique calligraphy and paintings

Aerial work

Requirements of Service

Enterprises must possess the necessary qualifications for appliance installation, maintenance, and construction, and must demonstrate capabilities in appliance maintenance and machine disassembly/assembly.

In-depth appliance maintenance must begin in each year and be completed by .

Maintenance personnel must hold valid certificates including electrician, refrigeration maintenance operation, aerial operation, and welder certifications. Personnel must perform work with these certificates, comply with all relevant safety regulations, and assume responsibility for personal and property safety.

Personnel must be equipped with essential professional tools, including multimeter, clamp flow meter, pressure gauge, welding tool, high-pressure cleaning pump, leak detector platform, safety rope, vacuum pump, and any other tools necessary for emergency repair, disassembly, and assembly services.

During cleaning, attention must be paid to conserving water and electricity, and indoor/outdoor facilities and equipment must be treated with care.

Party B shall assign managerial staff to oversee cleaners and liaise with Party A. Party B is responsible for regularly training the cleaning personnel and maintaining staffing stability. Cleaners must wear uniforms and work badges, follow Party A’s operational policies, adhere to confidentiality requirements, and deliver services professionally and courteously.

Party B must dispatch an experienced coordinator to the service site to manage and organize cleaning tasks. Any personnel changes must be communicated in writing to Party A at least in advance.

Payment Method

Charges for appliance installation, maintenance, and cleaning services shall be based on actual services rendered and prevailing market rates, and shall be settled .

Agreement duration: This Agreement is valid for 0 years from the date of signing. The initial is a trial period. After the trial period, Party A agrees to subcontract no less than to Party B each month.

Within 0 days from the date of signing this Agreement, Party B shall pay Party A a deposit of to demonstrate its capacity to fulfill the contract. The deposit shall be fully refunded to Party B within 0 days after the Agreement’s expiration.

Party A’s Responsibility

Provide water, electricity, site access, and other necessary conditions to enable service fulfillment.

Coordinate the work of all involved parties on-site.

Facilitate Party B’s access to the service site.

Party B’s Responsibility

Deliver services to Party A strictly in accordance with established standards and accept Party A’s supervision to ensure service quality.

Arrive at the service site within 0 days after receiving Party A’s service request.

Notify Party A of any required maintenance before performing the work. Replaced parts shall have a free warranty period of after replacement.

Comply with all industry-standard safety operating procedures during appliance installation, maintenance, and cleaning services. Party B must ensure proper care of tools and equipment. Any personal injury or property damage resulting from negligence shall be the responsibility of Party B.

Party B’s cleaners shall be liable for compensation and any legal consequences in the event of fires or other safety incidents caused by improper handling of flammable cleaning materials or electrical devices.

Party B shall not use high-concentration acidic or alkaline cleaning agents that could damage surfaces or structures. Any damage, including discoloration or structural harm, shall be compensated by Party B.

Party B is responsible for supplying all necessary personnel, cleaning equipment, tools, and adequate cleaning materials to perform the services as specified (based on the standards provided in the ). Party B shall also maintain and repair all cleaning machinery to keep it in proper working condition.

Liability for Breach of Contract

If Party A fails to make timely payments to Party B as required under this Agreement, Party B may issue a written notice stating the outstanding amount. If full payment is not received within 0 days of notice receipt, Party B reserves the right to terminate the Agreement, demand return of the deposit, and require interest to be calculated at the .

If Party B causes personal injury or property damage to Party A, its clients, or any third party during service delivery—or if Party B’s personnel, subcontractors, or representatives suffer personal injury or property damage in the course of service—Party B shall bear full liability for all such losses.

Dispute Resolution and Termination of Agreement

Disputes arising under or in relation to this Agreement shall be resolved through mutual negotiation. If negotiation fails, either party may bring the dispute before the court in . This Agreement and its legal interpretation shall be governed by .

Either party may terminate this Agreement with written notice to the other party. Upon termination, the deposit shall be returned. If Party A initiates the termination, interest on the deposit shall be calculated at the ; if initiated by Party B, no interest shall be paid.

If either party commits a material breach and fails to rectify it within after receiving written notice from the other party, the non-breaching party may terminate this Agreement.

Termination of this Agreement does not affect any obligations that should have been fulfilled by either party prior to the termination date.

Agreement Duration

This Agreement shall be valid for 0 years, starting from the effective date. The initial shall serve as the trial period.

Renewal of this Agreement requires written notice to the other party at least in advance.

Confidentiality Policy

Both parties acknowledge that they have accessed each other's confidential commercial information during the negotiation and execution of this Agreement. Without prior written consent, neither party shall disclose or use such information for any unauthorized purpose. During the validity of this Agreement and for a period of following termination, both parties shall maintain the confidentiality of any proprietary or business information learned during cooperation. Breaches of this provision shall entitle the non-breaching party to claim compensation and damages for losses incurred.

Validity

This Agreement is executed in counterparts, each of which holds equal legal force. It becomes effective on the date of signature by both parties.

Party A:
Date:

Pending

Party B:
Date:

Pending

Use this template

Disclaimer: The original creator, the author of this template, and fynk GmbH are not responsible for any damages or liabilities that may result from using this template. This template should not be considered a substitute for legal advice, and consulting with a legal professional is recommended before use. fynk GmbH, the original creator, and the author do not provide legal advice and will not be held accountable for any legal consequences arising from its use.

Making contract management easier for companies such as

Conrad logo Oekostrom AG Logo Datarade Logo Rampf Logo Unite Logo

Background Information

Set clear terms for cleaning and maintenance services

This agreement defines the duties, payment terms, and safety responsibilities between clients and cleaning service providers, protecting both parties from disputes.

What is a cleaning services agreement?

Business owners, managers, property operators, maintenance contractors, and facility service providers often enter into a cleaning services contract that:

  • Outlines the terms between two parties
  • Defines the scope of the service
  • Puts safety obligations into the agreement
  • Solidifies the payment and deposit conditions
  • Sets procedures for dispute resolution and contract termination

For example, if Company A hires Company B under a cleaning services agreement, the contract will provide clear terms, such as frequency, tasks to be performed, rate or fee, penalties for late payments, duration of the contract, and liabilities.

Your cleaning services agreement template, once completed and signed, safeguards both Company A and B.

Company A has a clear scope of the cleaning services that they’ll have performed, while Company B has clear obligations that they can follow to completion.

If any disputes arise due to the scope or payment terms, both parties can refer back to the contract for clarity.

Who uses a cleaning services agreement?

A cleaning contract template is useful for both:

  • Company A: The company that is outsourcing the cleaning, also known as the “client.”
  • Company B: The person, company, or team responsible for the installation or maintenance of appliances, and also for cleaning services.

Organizations require regular appliance upkeep and maintenance, and they also need someone to handle their cleaning. Your agreement may or may not include the appliance portion, but it will include the cleaning of:

  • One or more properties
  • Service sites

If certain appliances are to be installed or maintained by Company B, the requirement of service will explain what type of maintenance is to be performed and when. Personnel may be required to be equipped with certain tools or devices, such as a leak detector or safety rope, which is in the contract.

Contracts are beneficial for both Company A and B so that each company has their respective protections in place.

What should be included in a cleaning services agreement?

Cleaning services agreements are comprised of multiple key clauses that add protections and requirements for all signing parties. Some of the key, most common clauses that should be included in your contract are:

Scope of cooperation

The scope of cooperation clause is where Company A mentions what they intend to outsource, such as cleaning services, installation, and maintenance. Company B agrees to this cooperation upon signing.

Service process

Similar to a statement of service, the service process is where specifics are outlined. For example, the type of emergency repairs that Company B must make, maintenance, and cleaning services.

Cleaning services may have the service areas that are not required to be cleaned, such as paintings or valuables that require specific maintenance.

Within the service scope, it’s not uncommon for records to be kept.

Requirements of service

A clause that includes extensive requirements, including start and completion dates, certification requirements of Company B, and equipment that the personnel must have when performing service.

Party B will also be required to arrange personnel for the management services they provide, which is explained within this clause.

Payment method

The payment method clause outlines when the payment is to be settled, how long the terms of they agreement are, costs, and deposit requirements, too.

Learn more about different payment clauses: 👉 Payment for services clause 👉 Billing and payment clause 👉 Upfront payment clause

Party responsibility

Party A and B both have very specific responsibilities that are often divided into two clauses within the contract. For example, Party A may be required to supply the building with power and water, and Party B must abide by industry safety standards and arrive onsite within 24 hours of service notifications.

Liability for breach of contract

A clause that outlines the liability for breach of contract for both parties. Party A will be responsible for paying Party B, or they risk breach of contract. For example, the debtor must repay Party B within 30 days or Party B can terminate the contract and require interest payments.

Dispute resolution and termination

A cleaning services contract will include a dispute resolution and termination clause. This clause explains how disputes are resolved and what happens if a resolution cannot be agreed upon.

Either party can also terminate the contract, and the requirement on how to do so is found within the termination clause.

Agreement duration

The part of the cleaning services agreement in which the contract’s duration is listed. If a trial period is included, it will be listed in this clause.

Confidentiality

Commercial information may be learned during the scope of work, and this is why the confidentiality clause is included in the contract. For example, Party B may not leak information without Party A’s consent. Confidentiality may last for a year (or the term in the contract) after termination.

Cleaning services agreement template

A cleaning services agreement prevents disputes and safeguards both Party A and B with strict guidance on the service to be performed, requirements, payment terms, and other clauses.

But drafting an agreement takes time and resources.

At fynk, we provide a complete cleaning services agreement template that you can customize but already include these advantages:

  • Comprehensive scope: The base agreement provinces the full scope of the work to be performed, including installation, emergency repair, maintenance, and regular cleaning.
  • Safety compliance: A set of standards for the service provider and their workers to follow.
  • Clear financial terms: Allows both parties to understand payment requirements and terms, including but not limited to performance deposits, quarterly settlements, and a trial period.
  • Quality assurance: An assurance clause is provided to guarantee the quality of the service.
  • Risk management: Allows for clearly defined liability for damages, such as the misuse of cleaning chemicals, and personal injury.
  • Termination and confidentiality: A set of clear exit terms for both parties.

With fynk, we provide a customizable agreement with a set of robust features that include:

  • Contract types: Quickly classify the type of agreement for consistent reporting, structure, and metadata.
  • Dynamic fields: Add party names, payment amounts, and service dates with our dynamic, auto-fill feature.
dynamic fields in fynk
White zoom-in icon
Grey info bubble icon

Dynamic fields in fynk

  • Approval workflows: Integrate approval steps that must take place before signing to ensure both financial and legal teams verify key clauses.
Checkpoints in fynk
White zoom-in icon
Grey info bubble icon

Checkpoints in fynk

  • Digital signatures (SES/AES): eIDAS-compliant electronic signatures make your agreement enforceable and legally binding.
Signing a document in fynk
White zoom-in icon
Grey info bubble icon

Signing a document in fynk

Customize roles, service scope, and payment clauses with ease and create a contract that maintains compliance, quality, and transparency.

Get started with fynk to customize this template today!

Searching for a contract management solution?

Find out how fynk can help you close deals faster and simplify your eSigning process – request a demo to see it in action.

Schedule demo

FAQs

What is a cleaning services agreement?
It’s a contract that defines the terms, responsibilities, and payment details between a company outsourcing cleaning services and the service provider.
Who uses a cleaning services agreement?
Both companies hiring cleaning services and service providers use it to formalize work terms, safety requirements, and payment obligations.
What clauses should be included?
Include scope of work, payment method, liability, service requirements, termination, and confidentiality to ensure compliance and clarity.
Is the cleaning services agreement legally binding?
Yes. Once both parties sign, it becomes a legally enforceable document outlining mutual duties and protections.

Ready to sign?
Use this template today.

Use template

Clause Library: learn more about the clauses in this template

Learn more about the clauses appearing in this template and find other clauses that are used in real contracts.

Scope of services

The "Scope of Services" clause outlines the specific duties, responsibilities, and deliverables that a party is obligated to perform under a contract. It defines the parameters of the work to be completed, ensuring both parties have a clear understanding of what is expected and reducing the potential for disputes.

11 example clauses

Statement of services

A "Statement of Services" or (SoS) clause outlines the specific services that a contractor or service provider agrees to deliver under a contract, serving as a detailed description of the work scope and expectations. It helps both parties have clarity on deliverables, timelines, and service obligations, reducing the potential for disputes.

6 example clauses

Payment for services rendered

The "Payment for services rendered" clause outlines the terms and conditions under which payment is made to a service provider for the work completed or services provided. It typically specifies the amount, payment schedule, method of payment, and any conditions or penalties related to payment delays or disputes.

15 example clauses

Billing and payment terms

Billing and payment terms outline the specific details regarding the timing, methods, and conditions for invoicing and remittance between parties in an agreement. These terms clarify when payments are due, acceptable forms of payment, any penalties for late payments, and any applicable discounts or incentives for early payments.

4 example clauses

Upfront payment

An upfront payment clause requires the buyer to pay a portion or the entirety of the agreed price before the service or product is delivered. This type of clause helps secure the commitment of both parties and often provides the seller with immediate working capital.

13 example clauses

Liability for breach of contract

A "Liability for breach of contract" clause outlines the responsibilities and obligations a party faces if they fail to fulfill their contractual duties, including potential compensation for damages incurred by the non-breaching party. It typically specifies the extent and limitations of liability, such as caps on damages or exclusions of certain types of loss.

20 example clauses

Dispute resolution

The dispute resolution clause outlines the methods by which any disagreements arising from a contract will be managed, specifying procedures such as negotiation, mediation, arbitration, or litigation. This clause aims to provide a clear framework for resolving conflicts efficiently, thus minimizing potential disruptions to the contractual relationship.

20 example clauses

Termination

A termination clause outlines the conditions under which a contract may be legally ended by either party. It typically specifies acceptable grounds for termination, necessary notice periods, and any associated penalties or procedures to be followed.

16 example clauses

Confidentiality clause

A confidentiality clause is a provision in a contract that obligates one or both parties to keep certain information confidential and not to disclose it to third parties without prior consent. This clause is designed to protect sensitive information such as trade secrets, business strategies, and proprietary data shared during the course of the contractual relationship.

20 example clauses

Related Templates

Are you looking for more templates? fynk has them all!