What you can track using fynk’s audit trail

What is an audit trail in fynk

In fynk an audit trail is a complete, time-stamped history of every meaningful event that happens to a document. It tracks all important events in a legal document such as who did what, when it happened, and how the document changed over time. Everything is recorded automatically, so you do not have to track anything manually.

The feature works hand in hand with fynk’s version control. Version control stores all content changes as separate versions. The audit trail stores the actions around those versions, such as edits, comments, approvals, signings, attachments, and user access. Together, they give you a full and trustworthy record of the entire document lifecycle.

What else fynk’s audit trail includes

fynk adds several features that make your audit history clearer and easier to use:

• Integrated version control: Every edit becomes its own version, and the audit trail links each version to the action that created it. You can compare, track and restore changes instantly.

• User-grouped access activity: You can filter the access log by user to easily see how many times a user access the document.
• Full signature history: Every signature event is logged, from the start of the signing phase to the final signature, giving you a transparent and legally reliable record.
• Printable and exportable logs: Whenever you need to share or archive the history, you can export or print the entire audit trail in a clean, review-ready PDF format.

Which events are is by fynk’s audit trail

1. Document creation

fynk captures where a document came from so you always know its origin.

Examples include:

• Created from a template
• Created from scratch
• Generated through an integration
• Imported as a PDF
• Added during onboarding flows

This helps you understand how each document entered your workflow.

2. Document stages and notifications

fynk records every stage the document moves through and every notification that is sent to users. This includes both workflow transitions and invitations. The audit trail gives you full visibility into who was invited, who was asked to sign and when the document progressed in the process.

The types of events recorded here include:

• Movement between document stages such as draft, review, signing and completed
• When someone is invited to join the document as a collaborator or viewer
• When someone is invited as a CC recipient
• When the document enters a signing phase
• When a signer is notified that their signature is required
• When follow-up reminders or alerts are sent for pending actions

These notification logs help you see the exact moment a user was pulled into the process and what type of participation they were asked for. They also show how often signers or collaborators were reminded to take action.

If you ever need to understand why a document stalled or who was responsible for the next step, this part of the audit trail gives you the full communication history.

3. Working copies and published changes

Working copies allow users to make edits separately before publishing them. The audit trail shows:

• When a working copy was created
• Who created it
• When the changes were published
• How those changes impacted the main document

This preserves collaboration history and protects the original document.

4. Document users and access permissions

fynk tracks every update related to document access. This includes:

• When a new user is added
• When user roles or permissions change
• When a user is removed

This gives you a complete history of who had access at any point in time.

5. Contract parties and party details

Whenever contract party information changes fynk logs it. You will see:

• When a party was added
• When party details were edited
• When a party was removed

This is especially useful in negotiations where legal and company data often changes.

6. Dynamic fields and structured data

Dynamic fields are key for automation and reporting. The audit trail records:

• When a dynamic field was created
• When a field value was changed
• When a field was deleted

This lets you track how important contract data such as pricing, dates or terms evolved.

7. Signing activity and signing phases

You can see the full signing journey of your document. fynk logs:

• When a signer completes their signature
• When a signing phase begins
• When a signing phase is reversed or restarted

This ensures every signing action is clear, transparent and legally documented.

8. Comments and discussions

fynk captures the entire discussion history inside a document. This includes:

• When a new comment is added
• When a comment is edited
• When a comment is resolved

This gives you a transparent record of all conversations and decisions made during drafting and review.

9. Attachments and supporting files

If your document includes supporting materials, the audit trail records all actions related to them. You will see:

• When an attachment is added
• When an attachment is updated or replaced
• When an attachment is removed

This is especially important for agreements that need proofs, certificates or additional documents.

10. Stored files and file updates

Beyond attachments fynk keeps track of all stored files associated with the document. This includes:

• File creation events
• Updates or replacements
• File removal

This creates a complete file history for each document, which is useful for audit and compliance scenarios.

11. Proposals and negotiation outcomes

If your workflow uses proposals or structured negotiation steps, fynk logs all proposal activity. For example:

• When a proposal or offer is created
• When it is accepted
• When it is rejected

This provides clarity on how decisions evolved during commercial or legal negotiations.

12. Document content and PDF changes

fynk also records changes made to the document content itself as well as updates to the generated PDF. The audit trail logs:

• Content edits to the document body
• Header and footer changes
• Updates to the generated PDF
• When a PDF is decrypted or flattened

This ensures transparency around both the editable content and the final exported output.

13. Document lifecycle events

Finally fynk gives you full visibility into the entire lifecycle of the document. You can see:

• When a document is updated
• When it is deleted
• When it is restored
• When it is archived

This helps you understand the complete history from creation to final storage.

Document audit trail reporting

Document audit trail reporting is the ability to generate a clear, shareable report of every action recorded in a document’s audit trail. It takes all the tracked events such as edits, views, comments, signature steps, version changes and permission updates and compiles them into a readable format.

In fynk you can export or print this report, including as a PDF, so you have a complete record of the document’s history for audits, reviews, compliance checks or internal documentation.

Why this level of detail matters

This type of visibility is essential when you manage legal or business-critical documents. A complete audit trail helps you:

• Prove who did what at any moment
• Understand how a contract evolved
• Maintain compliance and internal accountability
• Resolve disputes faster
• Strengthen operational trust
• Meet audit requirements without extra work
• Protect your team from unnecessary risk

Without a reliable audit trail, these tasks become guesswork. With fynk, they become effortless.

Ready to bring clarity to your contracts

If you want to experience contract management with complete visibility, fynk gives you everything you need in one place. You get automatic audit trails, version history, structured data fields, signing logs and secure lifecycle control. It is the simplest way to always stay informed and always stay compliant.

Author:

Rezvan Golestaneh