A "Discharge for Cause" clause allows an employer to terminate an employee's contract based on specific, outlined misconduct or performance failures, such as breach of duties, theft, or insubordination. The clause typically requires evidence supporting the allegation and may detail procedures for how such cases are handled to ensure fair process.
What is discharge for cause?
Discharge for cause refers to the termination of an employee’s contract due to conduct or performance that falls significantly below the standards set by the employer. This action is typically taken when an employee’s behavior or actions are deemed unacceptable, unethical, or detrimental to the organization.
Employers may invoke discharge for cause due to reasons such as gross misconduct, severe breach of policy, insubordination, theft, fraud, or other serious infractions. This type of termination usually means that the employee is not eligible for certain benefits, such as severance pay or unemployment benefits.
When should I use discharge for cause?
Discharge for cause should be used when an employee’s actions violate the terms of their employment agreement or the organization’s policies to a degree that continuation of employment is untenable. Situations warranting discharge for cause include:
- Repeated failure to meet performance benchmarks despite constructive feedback and opportunities for improvement.
- Egregious breaches of workplace policies, such as acts of harassment, discrimination, or endangerment of others.
- Conduct that compromises the organization’s integrity or public reputation, such as fraud or theft.
- Gross insubordination or refusal to comply with reasonable directions from supervisors.
Employers must ensure the reasons for discharge are well-documented and can be substantiated, as wrongful termination claims could arise if the process is not handled correctly.
How do I write discharge for cause?
Writing a discharge for cause notice should be done carefully and should include the following elements:
Clear Statement of Termination: Begin with a clear statement that the employee is being terminated for cause.
Specific Reasons for Termination: Detail the specific behavior or performance issues leading to the termination. Provide dates, incidents, and any previous warnings or disciplinary actions.
Reference to Policies: Cite relevant company policies, employment contracts, or legal requirements that were violated.
Supporting Documentation: Mention any supporting documentation, such as previous disciplinary notices, performance reviews, or incident reports.
Consequence Details: Explain the consequences regarding benefits, last paycheck, return of company property, and any post-employment restrictions like confidentiality agreements.
Sample Notice of Discharge for Cause:
Dear [Employee’s Name],
This letter serves as official notification that your employment with [Company Name] is terminated effective immediately for cause. This action is being taken due to [State specific reasons clearly and concisely, e.g., sustained performance issues or specific misconduct].
As previously discussed in the [counseling session/written warning dated MM/DD/YYYY], your actions have violated company policies, specifically [reference policies or handbook], and have not met the required standards despite ample opportunity for correction.
[Detail any relevant supporting instances, occurrences, or documents].
Due to this termination for cause, you will not be eligible for certain benefits, including [list any applicable details].
Please arrange to return all company property by [return date]. Your final paycheck, including any owed vacation time or compensation, will be processed as per company policy.
Should you have any questions, please contact [HR representative or contact person].
Sincerely,
[Your Name]
[Your Position]
[Company Name]
Which contracts typically contain discharge for cause?
Discharge for cause clauses are common in several types of employment contracts and agreements, including:
Employment Contracts: These often include terms detailing causes for termination beyond standard misconduct, tailored to the role and responsibilities of the hired position.
Collective Bargaining Agreements: Unionized workplaces include discharge for cause provisions, which cover not only applicable violations but also grievance processes.
Executive Agreements: High-level executives often have specific, negotiated clauses related to termination for cause, sometimes linked to fiduciary responsibilities or corporate governance.
Consultant or Independent Contractor Agreements: These contracts might include terms under which services can be terminated due to specific performance or ethical failures.
Contracts should clearly outline what constitutes “cause” for termination to prevent misunderstandings and ensure enforceability in potential legal disputes.