Contract management software that creates, signs and remembers every contract
fynk is the CLM platform for teams of 1 to 100. Draft contracts with an AI assistant, get them signed in minutes, and never lose track of a renewal again. One place for the whole contract lifecycle, from the first template to the last reminder.
Free plan for one user. Paid plans include a 14-day trial, no credit card required.
What is contract management?
Contract management is the work of getting agreements drafted, negotiated, approved, signed, stored and honored, and of knowing at any moment what your company has committed to. It starts before a contract exists, when someone asks for an NDA or a supplier agreement, and it does not end at the signature. Most of the value, and most of the risk, sits after signing: the renewal that extends itself because nobody set a reminder, the price adjustment clause nobody reads until the invoice arrives, the three versions of the same agreement in three inboxes.
In practice, contract management covers a handful of recurring tasks. Creating contracts from approved templates rather than from the last one somebody could find. Negotiating changes and keeping track of who changed what. Routing the right version to the right approver. Collecting signatures that will hold up. Filing the signed copy where the whole team can find it. Tracking start dates, end dates and renewals. And reporting on the portfolio: what is live, what expires this quarter, what we pay whom.
Who owns it depends on the company. In a ten-person startup it is the founder or whoever runs operations. At 50 people it is usually Legal, Operations or Finance, with Sales and HR generating most of the volume. At 100 people the question is no longer who owns contract management but how many hours a week it eats. That is the point where a spreadsheet, a shared drive and an e-signature account stop being a system and start being a liability.
What is contract management software?
Contract management software puts the entire process in one system. Instead of Word for drafting, email for negotiation, a signature tool for signing and a folder for storage, one contract management system handles every stage and keeps the data connected. The same category goes by several names: CLM software, contract lifecycle management software, contract management platform, contract management tool. The names differ, the job is the same.
A good contract management system does six things. It stores every contract in a searchable repository with the key data extracted. It generates new contracts from templates with the variable parts filled in automatically. It routes drafts through negotiation and approval with a full history. It collects legally valid electronic signatures. It tracks the dates and obligations that matter and reminds the right people in time. And it reports on the whole portfolio, so “which contracts renew in Q1” is a question you answer in seconds rather than an afternoon.
How it differs from the tools you already have
E-signature tools get a document signed and stop there. They do not draft, do not negotiate, do not remind you when the contract ends, and most charge per envelope. fynk includes signatures at every legal level in every plan and charges no envelope fees.
Document management systems and shared drives store files, but a contract is not just a file. A DMS does not know that the agreement in folder 14 renews automatically on 31 March unless a human typed that into a spreadsheet somewhere else.
CRMs track the deal, not the agreement. They know a contract was signed; they rarely know what it says, what it obliges you to, or when it expires.
Excel works for a while. It is where most teams start, and it breaks the moment two people edit it, a date is typed wrong, or the person who built it leaves. Read our contract management Excel template, and how to know when you have outgrown it.
The contract lifecycle, from request to renewal
Contract lifecycle management, usually shortened to CLM, means managing an agreement through every stage it passes through. Most contracts go through the same six.
Request and drafting
Someone needs a contract. The right template is chosen and the variable data filled in: parties, dates, prices, terms.
Negotiation
Drafts go back and forth. Clauses get redlined, versions multiply, and the history of who changed what starts to matter.
Approval
Legal, Finance or a manager signs off internally before anything reaches the counterparty.
Signature
All parties sign, in the right order, at the legal assurance level the contract requires.
Storage and obligations
The signed contract is filed, its data extracted, and its obligations turned into dates and tasks with owners.
Renewal or termination
The contract ends, renews or gets renegotiated. This is the stage where money leaks when nobody is watching.
fynk covers all six with three verbs. Create is stages one to three. Sign is stage four. Remember is stages five and six. Most tools are built for one of the three. fynk was built so you would not need three tools.
Why teams outgrow Excel, shared drives and e-signature tools
The setup almost every team starts with is a folder of PDFs, a spreadsheet of dates and an e-signature account. It works until it does not, and it stops working in three predictable ways.
Nobody can find the contract. It is in someone’s inbox, or in a folder called Final_v3_signed, or in the signature tool’s archive under an account that belonged to someone who left. Finding one agreement takes ten minutes on a good day.
Nobody saw the renewal coming. The spreadsheet had the date. Nobody had a reminder. The supplier contract extended itself for another year, at the old price plus the increase clause on page nine.
Signatures take a week. The PDF goes out by email, gets printed, signed, scanned, sent to the wrong person and comes back with a missing initial. Then it needs to be filed. See point one.
Until now, we had been ‘tracking’ our contracts using Excel. Now, every follow-up happens automatically, saving us both time and money.
Christoph
Director of Corporate Development, RAMPF GroupCreate: templates, AI drafting and approvals
TEMPLATESDocument templates and dynamic fields
Legal defines the template once. Everyone else creates contracts from it and fills in only the fields that vary: names, dates, prices, notice terms. Dynamic fields carry a value through the whole document, so a party name or a price changes once and updates everywhere. Conditional logic shows or hides clauses depending on the answers. Bulk creation turns a spreadsheet of new hires into a stack of employment contracts in one run."In the past, we had to change every Word template manually. Now, we just change the name once in the system. That's one hour of work reduced to two minutes."
Elisa Prößdorf Legal Solutions Manager, Unite Network SE
AI DRAFTING AND REVIEWAI draft and AI review
Describe the agreement you need and the assistant drafts it from your own templates and clause language, not from the open internet. Paste in a counterparty’s draft and AI review flags where it deviates from your standard positions. Playbooks let you define once what acceptable looks like, then check every incoming contract against it.
APPROVALSApproval workflows
Decide who approves what, and fynk enforces it. A contract above a value threshold goes to Finance. A change to the liability clause goes to Legal. Everything else goes straight to signature. No skipped steps, no approvals buried in email threads, and every decision logged.
NEGOTIATIONRedlining
Negotiate inside the document instead of around it. Comment, propose changes and accept or reject them in one live version. When the counterparty sends back a file instead, PDF comparison finds every difference between the two versions in seconds.
Sign: legally valid e-signatures, built in
Every plan, including the free one, includes electronic signatures at all three levels defined by eIDAS. Simple electronic signatures (SES) cover everyday agreements such as NDAs and service contracts. Advanced electronic signatures (AES) add identity verification for higher-value deals. Qualified electronic signatures (QES) carry the highest legal assurance and are equivalent to a handwritten signature under EU law.
Signature order defines who signs first and who signs last. Signature tracking shows who has opened, viewed and signed. The audit trail records every action, so you always know what happened and when. Pre-signed documents let you sign your side before sending. And there is no envelope fee: signatures are part of the product, not a meter running next to it.
What used to take at least one week or longer now can be done in the best case in half an hour.
Dr. Jörg Burkhardt
Head of Sales and New Partnerships, 1. FC NürnbergRemember: a contract repository that tracks every deadline
CONTRACT REPOSITORYOne document hub for every contract
Every agreement, whether signed in fynk or uploaded as a PDF, lives in one repository. AI import reads uploaded contracts and extracts parties, dates, values and clauses into structured data, so a folder of 400 legacy PDFs becomes a searchable contract database in an afternoon rather than a quarter. Multi-entity management keeps contracts for several group companies separate and still reportable together."Our biggest gain is having one central hub for all contracts. No more folders or email chains."
Elisa Prößdorf Legal Solutions Manager, Unite Network SE
SEARCHAI search, metadata and tags
Ask in plain language: which supplier contracts have a price adjustment clause and end this year? AI search answers from the content of your contracts, not from file names. Metadata, tags and related files give a legal team the structure it needs; the Kanban view gives a sales team the overview it wants."Everything is managed in one place. You can search for a contract and have it on your table five or ten seconds later."
Dr. Jörg Burkhardt Head of Sales and New Partnerships, 1. FC Nürnberg
DEADLINESTasks, reminders, dates and durations
fynk tracks every start, end and renewal date and turns it into a reminder for the right person, early enough to act. Tasks attach to contracts, so “renegotiate before 30 September” is a tracked item with an owner rather than a note in someone’s calendar. This is contract tracking software in the literal sense: the contract tracks itself.
REPORTINGAnalytics, reporting and dashboards
See the whole portfolio in one live view. What is active, what expires next quarter, total contract value by supplier or customer, who is waiting on whom. Dashboards can be built by hand or, faster, by asking the assistant for one.
AI contract management: an assistant across the whole lifecycle
Most contract management software added AI as a feature. fynk’s assistant works across the entire product, and you talk to it the way you would talk to a colleague who has read every contract you own.
- Guided creation. “Draft an NDA with Acme for a 12-month term” produces a contract from your template, ready to send.
- Keep it moving. Push a contract to its next stage, assign the approver, start the signature run.
- Bulk actions. “Tag every contract with Supplier X as under review.” The whole batch, one line.
- Repository search. Ask your entire repository a question, not one file.
- Instant answers. “What is the notice period in the Müller agreement?” Get the answer, skip the other 39 pages.
- Contract comparison. Two contracts in, the differences out.
- Conflict check. Spot the clause that clashes with an existing agreement before you sign.
- Obligation lookup. Walk into the renewal call knowing exactly what you promised.
- Dashboard creation. Ask for the dashboard, skip the setup.
All AI processing happens within the European Economic Area, your data is never used to train AI models, and the model providers are listed among the published subprocessors. If your team already works in Claude, ChatGPT or Cursor, fynk’s MCP server connects those tools to fynk with 56 actions, available on trial and from the Essential plan.
The AI Assistant genuinely lowers the barrier for colleagues outside Legal. Instead of learning filters or search logic, you just ask in plain language, and even vague questions lead to useful results.
Viola Dittmann
Teamlead Legal, AdvancisContract management software for teams of 1 to 100
fynk is built for companies where contracts are everyone's job and nobody's title: the founder-led team, the 40-person SaaS company, the 100-person manufacturer with one lawyer. No implementation project, no consultants, no six-figure minimum.
Founders and small businesses
Start on the free plan, add people when you need them, never migrate again.
Legal and compliance
One source of truth, approval workflows that actually get followed, AI review against your own playbook.
Sales
Contracts generated from CRM data, signed in half an hour, tracked without chasing.
Procurement
Vendor contracts with renewal dates you will not miss, supplier data extracted automatically, red flags surfaced before signature.
HR
Employment contracts from templates, signed before day one, stored where only the right people can see them.
Finance
Every payment obligation and renewal in one view, with the numbers to back the forecast.
fynk is a very intuitive CLM system, and I was able to navigate it immediately without any training.
Integrations, API and MCP
fynk connects to the tools where your contracts start. HubSpot, Salesforce and Pipedrive generate contracts from deal data and push status back to the CRM. Slack and Microsoft Teams carry notifications and approvals to where people already are. Zapier connects everything else. SSO keeps access under your identity provider. The REST API (Business and Pro plans) creates documents from templates or PDFs, sets dynamic fields and metadata, adds parties and signatories, moves contracts through stages, returns extracted data and fires webhooks. The MCP server exposes fynk to AI agents.
One of the biggest highlights is the HubSpot integration, which has made our lives significantly easier.
Carsten
COO, AUTOVIO GmbHSecurity, GDPR and hosting
Contract management software holds the most sensitive documents a company has. This is what fynk does with them.
| Certification | ISO 27001 certified for its Information Security Management System (ISMS), certified by DQS, accredited by the German Accreditation Body (DAkkS) |
| Hosting | Amazon Web Services. All contract data is stored on ISO/IEC 27001-certified servers within the European Economic Area |
| GDPR | Built in Europe and GDPR-compliant from the ground up. You remain the sole owner of your data and the controller under Art. 24 GDPR |
| Data processing | The DPA and the full list of subprocessors are available in the legal terms at any time |
| AI | All AI processing within the EEA. Customer data is never used to train AI models. Model providers (Microsoft Azure OpenAI Service, Mistral AI) are listed as subprocessors |
| Encryption | All customer data is transmitted over encrypted channels; database access only after authentication |
| Access control | User roles and access management, single sign-on |
| Audit trail | Every view, edit and signature is logged automatically |
| Testing | Regular audits and external penetration testing |
| Availability | 99.5 percent guaranteed on an annual average, with regular full backups to external servers |
Enterprise CLM, point tools and fynk
| Enterprise CLM suites | Point tools (e-signature, DMS, spreadsheets) | fynk | |
|---|---|---|---|
| Built for | 1,000+ employees with a legal operations team | One step of the process | Teams of 1 to 100 |
| Time to value | Months of implementation, external consultants | Immediate, for that one step | Same day, self-serve |
| Scope | Full lifecycle | Signature, or storage, or dates. Never all three | Create, sign, remember |
| AI | Bolted on, often priced separately | Rare | Assistant across the whole product, in every plan |
| E-signature | Often a separate license | Priced per envelope | Included at all eIDAS levels, no envelope fees |
| Pricing | Custom quotes, annual minimums | Cheap until you add up four tools | Free plan; paid from 19 EUR per user per month |
Pricing: a free plan, two paid plans and a 14-day trial
Every paid plan starts with a 14-day free trial, no credit card required. AI credits pool across the whole team and reset monthly. Signatures are included in every plan; there is no per-envelope fee.
Free
Not a trial. A plan.
- 50 AI credits a month
- Unlimited documents under fair use
- Signatures at SES, AES and QES level
- The AI assistant and templates
- PDF signing
Essential
€29 month to month.
- 150 AI credits a month, pooled across the team
- Everything in Free
- Integrations and MCP server
- Bulk creation and bulk import
Business
€49 month to month.
- 250 AI credits a month
- Everything in Essential
- API access
- Multi-entity management
- Custom branding
Pro
For teams that need more of everything.
- Everything in Business
- Priority support
- Custom SLA
- Onboarding and training
Results from more than 3,000 teams
less time spent on contract work
faster contract discovery
faster from draft to signature
drop in missed renewals
less operational effort
5/5
“After 15 months of using fynk, we can say it has been a complete success for our company.”
Christoph
Director of Corporate Development, RAMPF Group
5/5
“Time is money, and fynk clearly saves us time.”
Lucas F. Jamnig
Lead Counsel, fiskaly
5/5
“Usability and a modern look and feel were most important. Other providers just looked old. We needed something people actually wanted to work with, not something they had to.”
Elisa Prößdorf
Legal Solutions Manager, Unite Network SE
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Frequently asked questions
Contract management software is a system that handles a contract through its whole lifecycle: creating it from a template, negotiating and approving it, collecting electronic signatures, storing it in a searchable repository, and tracking its dates and obligations. It replaces the combination of Word, email, a signature tool and a spreadsheet that most teams start with. The same category is also called CLM software or a contract management system.
In everyday use they mean the same thing. Contract lifecycle management stresses that a contract has stages, from request to renewal, and that each stage needs managing. Contract management is the broader, older term. Software vendors tend to say CLM; most buyers search for contract management software. fynk does both.
CLM stands for contract lifecycle management. In the software market it refers to platforms that manage contracts from drafting through signature to renewal. The abbreviation is also used for customer lifecycle management in marketing, which is unrelated.
Anywhere from nothing to six figures a year. Enterprise CLM suites are priced on custom quotes with annual minimums and implementation fees. Point tools charge per user or per signature envelope. fynk has a free plan for one user and paid plans from 19 EUR per user per month, billed annually, with signatures included and no envelope fees.
Yes. The free plan is a permanent plan, not a trial. It includes one user, 50 AI credits a month, unlimited documents under fair use, electronic signatures at all three eIDAS levels, the AI assistant and templates. Paid plans add users, credits and features, and each comes with a 14-day trial without a credit card.
Six things, in order: a central repository with search that reads contract content, templates with dynamic fields so contracts are generated rather than copied, approval workflows and redlining, electronic signatures at the legal level you need, reminders for renewals and deadlines, and reporting across the portfolio. Then check where the data is hosted, whether AI runs on your data without training on it, and how long implementation takes. If the answer to the last one is measured in months, keep looking.
That is who it is built for. fynk is designed for teams of 1 to 100 people, where contracts are everybody's job and nobody's full-time role. There is no implementation project, the free plan works for a single founder, and more than 3,000 teams run their contracts on it.
In fynk, the assistant drafts contracts from your templates, reviews incoming drafts against your playbook, extracts data from uploaded PDFs, answers questions about any contract or your whole repository, compares two contracts, checks for conflicts with existing agreements, and builds dashboards on request. All processing happens within the European Economic Area and your data is never used to train models.
fynk is ISO 27001 certified, hosts all contract data on ISO/IEC 27001-certified servers within the European Economic Area on Amazon Web Services, and is GDPR-compliant from the ground up. You remain the sole owner of your data. The data processing agreement and the full list of subprocessors are published in the legal terms, and availability is guaranteed at 99.5 percent on an annual average.
For a handful of contracts, yes, and we publish a free Excel template for exactly that. Excel stops working when more than one person edits it, when a typed date is wrong, when you need to find a clause rather than a file name, or when the person who built the sheet leaves. Most teams reach that point somewhere between 50 and 100 contracts.
Yes. fynk integrates with HubSpot, Salesforce, Pipedrive, Slack, Microsoft Teams and Zapier, supports single sign-on, and offers a REST API on the Business and Pro plans. The MCP server connects fynk to AI tools such as Claude, ChatGPT and Cursor.
Yes. fynk supports simple, advanced and qualified electronic signatures (SES, AES, QES) in line with the EU eIDAS regulation. A qualified electronic signature is equivalent to a handwritten signature under EU law. Every signature is recorded in an audit trail.
Still have questions?
Create, sign, remember. Or let fynk's AI do it.
Start on the free plan today, with no credit card and no implementation project. Or book a 30-minute demo and bring your messiest contract.
No setup headaches
Go live in days, not quarters
No lock-in
Full export anytime
No hidden fees
Signatures included, no envelope fee
Related resources
Contract management system requirements
What to put on the requirements list before you sit through a demo.
Learn more TemplateContract management in Excel
A free template, and the point at which a spreadsheet stops being enough.
Learn more GuideThe complete guide to electronic signatures
SES, AES and QES under eIDAS, and which one a given contract needs.
Learn more FeatureThe fynk AI assistant
Draft, review, search and report by asking for it in plain language.
Learn more TrustSecurity and GDPR at fynk
ISO 27001, EU hosting, subprocessors and what happens to your data.
Learn more