Code of Conduct and Whistleblower Policy Template

A code of conduct sets the ethical standards and behavioral expectations for everyone in an organization. A whistleblower policy gives employees, contractors, and other stakeholders a safe, protected way to report violations of those standards.

Together, these two documents form the foundation of a compliance program. They signal organizational values, reduce the risk of misconduct, and protect the company from regulatory and reputational harm. This combined template covers ethical principles, conflicts of interest, anti-bribery, confidentiality, reporting procedures, and protections for those who raise concerns.

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Code of Conduct and Whistleblower Policy

Spruce Power Holding Corp.

Code of Conduct and Whistleblower Policy

("we" or the "Company") has adopted this Corporate Code of Conduct (the "Code") and Whistleblower Policy (the "Policy") to provide our stakeholders, as defined below, with a clear understanding of the principles of business conduct and ethics that are expected at the Company and to aid stakeholders in making decisions when conducting the Company's business and performing day-to-day duties. The standards set forth in the Code apply to everyone. Each stakeholder must acknowledge review of, and agree to comply with, the Code as a condition of his or her relationship with the Company. The term "us" or "stakeholder" as used throughout the Code means (a) every full and part-time employee of the Company and its subsidiaries, (b) all members of the Company's senior management, including the Chief Executive Officer, and (c) every member of the Company's Board of Directors (the "Board"), even if such member is not employed by the Company. The term "you" means any stakeholder.

Reporting violations under the code; anti-retaliation pledge.

It is the responsibility of each of us to conduct ourselves in an ethical business manner and ensure that others do the same. If any one of us violates these standards, he or she can expect a disciplinary response, up to and including termination of employment or other relationship with the Company, in addition to possible legal action. If you are aware of any breach of the Code, you are obligated to report violations to the Office of the General Counsel, to the chairperson of the Audit Committee of the Board (the "Audit Committee") or to the anonymous Whistleblower Compliance Hotline (the "Hotline"), as described in detail below.

The Code contains a clear anti-retaliation pledge; this means that if you in good faith report a violation of the Code by any stakeholder, or by the Company or agents acting on its behalf, to the Hotline, the Office of General Counsel or the chairperson of the Audit Committee, you will not be fired, demoted, reprimanded or otherwise harmed for reporting the violation. Although you will not be disciplined for reporting a violation, you may be subject to discipline if you are involved in the underlying conduct or violation. You are entitled to make the report on a confidential and anonymous basis. To the extent an investigation is initiated, the Company will endeavor to keep confidential any report you make, except to the extent disclosure is required by applicable law, regulation or court order, or is necessary to allow for a complete investigation of such report.

Complying with the code.

The ultimate responsibility for maintaining the Code rests with each of us. As individuals of personal integrity, we can do no less than to behave in a way that will continue to bring credit to ourselves and our company. Applying these standards to our business lives is an extension of the values by which we are known as individuals and by which we want to be known as a company. To that end, the Company has made the Code publicly available on its website. It is our responsibility to conduct ourselves in an ethical business manner and also to ensure that others do the same. If any one of us violates these standards, he or she can expect a disciplinary response, up to and including termination of employment or other relationship with the Company or, potentially, legal action.

While it is impossible for this Code to address specifically every situation that may arise, the principles embodied in the Code should govern our conduct at all times. If you are confronted with a situation not addressed the Code or have questions regarding any matter in the Code, you are urged to consult with the Office of the General Counsel or another member of senior management of the Company. Furthermore, the policies set forth in this Code are in addition to other policies of the Company that stakeholders must comply with, including those set forth in any Employee Handbook in effect from time to time or in any other policy referenced in the Code.

The provisions of the Code regarding the actions the Company will take are guidelines which the Company intends to follow. There may be circumstances, however, that in the Company's judgment require different measures or actions and, in such cases, the Company may act accordingly while still seeking to remain consistent with the principles embodied in the Code.

In the case of any inconsistency between the provisions set out in this Code and the rules contained in any mandatory text, laws or interpretive case law applicable to the Company or stakeholders, such mandatory text, laws or interpretive case law controls. In no instance should this Code be interpreted as modifying, amending or otherwise changing any legal text or precedent that applies to the Company or stakeholders.

Whistleblower policy.

Obligation to report violations or suspected violations.

Any stakeholder having any information or knowledge regarding the existence of any violation or suspected violation of the Code has a duty to report the violation or suspected violation to the Hotline (the contact details for which are below), the Office of the General Counsel or the chairperson of the Audit Committee. Stakeholders are also encouraged to raise any issues or concerns regarding the Company's business or operations. Failure to report a suspected or actual violation is itself a violation of the Code and may subject the stakeholder to disciplinary action, up to and including termination of employment or other relationship with the Company or, potentially, legal action. Reports may be made on a completely confidential and anonymous basis. To the extent any investigation is necessitated by a report, the Company will endeavor to keep the proceedings and the identity of the reporting stakeholder confidential, except to the extent disclosure is required by law, regulation or court order or is necessary to permit a complete investigation of such report.

Individuals should consider leaving, but are not required to leave, their name or a contact number when submitting a report. Such information may facilitate a more thorough and efficient investigation. The Office of the General Counsel will strive to maintain the integrity and confidentiality of all compliance-related communications. However, in certain circumstances, the identity of the person reporting the issue may become known or may need to be revealed, particularly if federal or state enforcement authorities become involved in the investigation. The Company cannot guarantee confidentiality, particularly when material evidence of a violation of the law is disclosed or if the person is identified during the normal course of an investigation.

Whistleblower compliance hotline for confidential and anonymous reporting.

If you are aware of any breach of the Code, you are obligated to report violations to the Hotline, to the Office of the General Counsel or to the chairperson of the Audit Committee. The Hotline is operated by a third party service provider, which the Company has engaged to receive such reports, the contact details for which are below. You may make such reports on a completely anonymous and confidential basis by contacting the Hotline. Stakeholders may report to the Hotline any concerns he or she may have with respect to the Company, including, but not limited to, concerns with the Company's business or operations, suspected violations of the Code, securities or antifraud laws, accounting issues, any law relating to fraud against stockholders, or any other issue concerning the Company or such stakeholder's employment or other relationship with the Company. Reports made to the Hotline will, in turn, be provided directly to the Office of the General Counsel and the Audit Committee on an anonymous (to the extent the report was made anonymously) and confidential basis. The Hotline may be reached 24 hours a day, 7 days a week at the following toll-free number and internet address:

Contact Information for the Whistleblower Compliance Hotline:

Toll-Free Telephone Number:

Anti-retaliation pledge.

Any stakeholder who in good faith (a) reports a suspected violation under the Code by any stakeholder, or by the Company or its agents acting on its behalf, or (b) raises issues or concerns regarding the Company's business or operations, in either case to the Hotline, to the Office of the General Counsel or to the chairperson of the Audit Committee, may not be fired, demoted, reprimanded or otherwise harmed for, or because of, the reporting of the suspected violation, issue or concern, regardless of whether the suspected violation, issue or concern involves the stakeholder, his or her supervisor or senior management of the Company.

In addition, any stakeholder who in good faith reports a suspected violation under the Code that he or she reasonably believes constitutes a violation of a federal statute by the Company, or its agents acting on its behalf, to a federal regulatory or law enforcement agency may not be reprimanded, discharged, demoted, suspended, threatened, harassed or in any manner discriminated against in the terms and conditions of his or her employment for, or because of, the reporting of the suspected violation, regardless of whether the suspected violation involves the stakeholder, his or her manager or senior management of the Company.

Implementation of the code.

The Company has attempted to design procedures that promote confidentiality, anonymity and, most importantly, freedom from the fear of retaliation for complying with and reporting violations under the Code.

The Board has appointed an Office of the General Counsel to administer, update and enforce the Code. Ultimately, the Board of Directors of the company must ensure that the Office of the General Counsel fulfills his or her responsibilities.

The Office of the General Counsel has overall responsibility for overseeing the implementation of the Code. Specific responsibilities of the position are to:

Develop the Code based on legal requirements, regulations and ethical considerations that are raised in the company's operations;

Ensure that the Code is distributed to all stakeholders and that all stakeholders acknowledge the principles of the Code;

Work with the Audit Committee to provide a reporting mechanism so that stakeholders have a confidential and anonymous method of reporting not only suspected violations of the Code but concerns regarding federal securities or antifraud laws, accounting issues, or any federal law relating to fraud against stockholders;

Implement a training program to ensure that stakeholders are aware of and understand the Code;

Audit and assess compliance with the Code;

Serve as a point person for reporting violations and asking questions under the Code; and

Revise and update the Code as necessary to respond to detected violations and changes in the law.

The Office of the General Counsel will provide a summary of all matters considered under the Code to the Board of Directors or a committee thereof at each regular meeting thereof, or sooner if warranted by the severity of the matter. All proceedings and the identity of the person reporting will be kept confidential to the extent required by applicable law.

The Office of the General Counsel is listed on the web site: . This department can assist you in answering questions or reporting violations or suspected violations under the Code.

General requirements.

Each of us is expected to be honest, fair, and accountable in all business dealings and obligations, and to ensure:

the ethical handling of conflicts of interest between personal and professional relationships;

full, fair, accurate, timely and understandable disclosure in the reports required to be filed by the Company with the applicable securities authority and in other public communications made by the Company; and

compliance with applicable governmental laws, rules and regulations.

Conflicts of interest.

Stakeholders should avoid any situation that may involve, or even appear to involve, a conflict between their personal interests and the interests of the Company. In dealings with current or potential customers, suppliers, contractors, and competitors, each stakeholder should act in the best interests of the Company to the exclusion of personal advantage. Immediate family members of stakeholders, executive officers and directors are also covered in certain circumstances. For purposes of this section, an "immediate family member" in respect of any person means any child, stepchild, parent, stepparent, spouse, sibling, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, or sister-in-law of such person, and any person (other than a tenant or employee) sharing the household of such person.

Stakeholders and, in certain circumstances, their immediate family members, are prohibited from any of the following activities which could represent an actual or perceived conflict of interest:

No stakeholder or immediate family member of a stakeholder shall have a financial interest in, or significant obligation to, any outside enterprise which does or seeks to do business with the Company or which is an actual or potential competitor of the Company, without prior approval of the Office of the General Counsel and the Company's Chief Executive Officer or, in the case of executive officers or members of the Board, without prior approval of the Board or a committee thereof; provided however, that this provision shall not prevent any stakeholder from investing in any mutual fund or owning up to % of the outstanding stock of any publicly traded company.

No stakeholder shall conduct business on the Company's behalf with an outside enterprise which does or seeks to do business with the Company if an immediate family member of such stakeholder is a principal or officer of such enterprise, or an employee of such enterprise who will play a significant role in the business done or to be done between the Company and such enterprise, without prior approval of the Office of the General Counsel and the Company's Chief Executive Officer or, in the case of executive officers or members of the Board, without prior approval of the Board or a committee thereof.

No executive officer or employee of the Company, or immediate family member of an executive officer or employee of the Company, shall serve as a director, officer or in any other management or consulting capacity of any actual competitor of the Company.

No director or immediate family member of a director shall serve as a director, officer or in any other management or consulting capacity of any actual competitor of the Company, without prior approval of the Board or a committee thereof.

No stakeholder shall use any Company property or information or his or her position at the Company for his or her personal gain.

No stakeholder shall engage in activities that are directly competitive with those in which the Company is engaged.

No stakeholder shall divert a business opportunity from the Company to his or her own benefit. If a stakeholder becomes aware of an opportunity to acquire or profit from a business opportunity or investment in which the Company is or may become involved or has or may have an existing interest, the stakeholder should disclose the relevant facts to the Office of the General Counsel. The stakeholder may proceed to take advantage of such opportunity only if the Company is unwilling or unable to take advantage of such opportunity as notified in writing by the Office of the General Counsel.

No stakeholder or immediate family member of a stakeholder shall receive any loan or advance from the Company or be the beneficiary of a guarantee by the Company of a loan or advance from a third party, except for customary advances or corporate credit in the ordinary course of business or approved by the Corporate General Counsel and the Company's Chief Executive Officer.

In addition, the Audit Committee will review and approve, in advance, all related-person transactions, as required by any other regulatory body to which the Company is subject from time to time.

Each stakeholder should make prompt and full disclosure in writing to the Office of the General Counsel of any situation that may involve a conflict of interest. Failure to disclose any actual or perceived conflict of interest is a violation of the Code.

Protection and proper use of company assets.

Proper protection and use of Company assets and assets entrusted to it by others, including proprietary information, is a fundamental responsibility of each stakeholder of the Company. Stakeholders must comply with security programs to safeguard such assets against unauthorized use or removal, as well as against loss by criminal act or breach of trust. The provisions of the Code relating to protection of the Company's property also apply to property of others entrusted to it (including proprietary and confidential information).

Proper use of company property.

The removal from the Company's facilities of the Company's property is prohibited, unless authorized by the Company. This applies to furnishings, equipment, and supplies, as well as property created or obtained by the Company for its exclusive use – such as vendor lists, files, personnel information, reference materials and reports, computer software, data processing programs and data bases. Neither originals nor copies of these materials may be removed from the Company's premises or used for purposes other than the Company's business without prior written authorization from the Office of the General Counsel and the Company's Chief Executive Officer.

Each stakeholder has an obligation to use the time for which he or she receives compensation from the Company productively. Work hours should be devoted to activities directly related to the Company's business.

Confidential information.

The Company provides its stakeholders with confidential information relating to the Company and its business with the understanding that such information is to be held in confidence and not communicated to anyone who is not authorized to see it, except as may be required by law. The types of information that each stakeholder must safeguard include, by way of example only, to the extent unannounced or otherwise nonpublic, the Company's plans and business strategy; inventions, discoveries, clinical and nonclinical data, results, protocols or other similar information; products; product candidates; intellectual property, regulatory, corporate partnering or M&A information, developments, prospects or communications; contracts; sales data; significant projects; customer and supplier lists; trade secrets; manufacturing techniques and sensitive financial information, in each case whether in electronic or paper format. These are costly, valuable resources developed for the exclusive benefit of the Company. No stakeholder shall disclose the Company's confidential information to an unauthorized third party or use the Company's confidential information for his or her own personal benefit.

Accurate records and reporting.

Under law, the Company is required to keep books, records and accounts that accurately and fairly reflect all Company transactions, dispositions of assets and other events that are the subject of specific regulatory record keeping requirements, including generally accepted accounting principles and other applicable rules, regulations and criteria for preparing financial statements and for preparing periodic reports filed with the government. All Company reports, accounting records, sales reports, expense accounts, invoices, purchase orders, and other documents must accurately and clearly represent the relevant facts and the true nature of transactions. Reports and other documents should state all material facts of a transaction and not omit any information that would be important in interpreting such report or document. Under no circumstance shall there be any unrecorded liability or fund of the Company, regardless of the purposes for which the liability or fund may have been intended, or any improper or inaccurate entry knowingly made on the books or records of the Company. No payment on behalf of the Company may be approved or made with the intention, understanding or awareness that any part of the payment is to be used for any purpose other than that described by the documentation supporting the payment. In addition, intentional accounting misclassifications (e.g., expense versus capital) and intentional improper acceleration or deferral of expenses or revenues are unacceptable reporting practices that are expressly prohibited.

The Company has or will develop and maintain (a) a system of internal controls to provide reasonable assurance that transactions are executed in accordance with management's authorization, are properly recorded and posted and are in compliance with regulatory requirements and (b) disclosure controls and procedures to ensure that all of the information required to be disclosed by the Company in the reports that it files or submits under the applicable securities laws, is recorded, processed, summarized and reported within the time periods specified by the rules and forms.

Stakeholders are expected to be familiar with, and to adhere strictly to, these internal controls and disclosure controls and procedures, in each case to the extent applicable to their roles at the Company. For clarity, responsibility for compliance with these internal controls and disclosure controls and procedures rests not solely with the Company's accounting personnel, but with all stakeholders involved in approving transactions, supplying documentation for transactions, and recording, processing, summarizing and reporting of transactions and other information required by filed periodic reports. Because the integrity of the Company's external reports to stockholders depends on the integrity of the Company's internal reports and recordkeeping, all stakeholders must adhere to the highest standards of care with respect to our internal records and reporting.

Any stakeholder who believes the Company's books and records are not in accord with these requirements should immediately report the matter to the Hotline, the Office of the General Counsel or the chairperson of the Audit Committee.

Document retention.

Numerous legal statutes require the proper retention of many categories of records and documents that are commonly maintained by companies. In consideration of those legal requirements and the Company's business needs, all stakeholders must maintain records in accordance with these laws and any records retention policy that the Company may adopt from time to time.

Any record, in paper or electronic format, relevant to a threatened, anticipated or actual internal or external inquiry, investigation, matter or lawsuit may not be discarded, concealed, falsified, altered or otherwise made unavailable after the stakeholder in possession of such record has become aware of the existence of such threatened, anticipated or actual internal or external inquiry, investigation, matter or lawsuit. Stakeholders must handle such records in accordance with the procedures outlined in the Company's Document Retention Policy, to the extent such a policy is in effect.

When in doubt regarding retention of any record, do not discard or alter the record in question and seek guidance from the Office of the General Counsel. Stakeholders should also direct all questions regarding document retention and related procedures to the Office of the General Counsel. In addition, the company may adopt additional specific written policies and procedures with respect to document retention or amend existing policies and procedures. All stakeholders will be notified if such policies and procedures are adopted or if existing policies and procedures are amended.

Corporate advances.

Under law, the Company may not loan money to stakeholders except in limited circumstances. It shall be a violation of the Code for any stakeholder to advance Company funds to any other stakeholder or to himself or herself except for usual and customary business advances for legitimate corporate purposes that are approved by a manager or pursuant to any corporate credit card for usual and customary, legitimate business purposes. It is the Company's policy that any advance to a stakeholder be approved in advance by the Office of the General Counsel and the Company's Chief Executive Officer. Any Company credit cards are to be used only for authorized, legitimate business purposes. A stakeholder will be responsible for any unauthorized charges to a Company credit card.

Fair dealing with customers, suppliers, competitors and stakeholders.

The Company does not seek to gain any advantage through the improper use of favors or other inducements. Good judgment and moderation must be exercised to avoid misinterpretation and adverse effect on the reputation of the Company or stakeholders. Offering, giving, soliciting or receiving any form of bribe to or from a vendor, service provider, supplier, regulatory official, physician, clinical investigator, investigative site or the like to influence its conduct is strictly prohibited.

Giving gifts.

Cash or cash-equivalent gifts must not be given by any stakeholder to any person or enterprise. “Nominal” is not defined in the Code of Conduct or in applicable regulations. Expenditures below are generally considered nominal. A gift exceeding may still qualify as nominal if it is not unreasonable, excessive, or lavish, and if it is appropriate within the relevant cultural context. Examples of nominal gifts exceeding include the cost of a business dinner when an important customer is visiting or attendance at a professional sporting event with a customer. Gifts that would not be considered nominal include providing tickets for a customer and the customer’s family to attend the Super Bowl, or permitting a supplier to provide such benefits. Nominal gifts also include modest branded items such as apparel, mugs, pens, and similar promotional materials bearing the company’s name.

A gift must not be intended to unreasonably or improperly influence the recipient. While gifts are often intended to foster goodwill, any gift given with the intent to improperly sway or influence a decision is prohibited. This includes, but is not limited to, gifts intended to bribe a customer or improperly influence a purchasing decision.

Gifts and entertainment must be provided for a legitimate business purpose and in an appropriate business setting. Reasonable meals and entertainment within the context of an existing or prospective business relationship are customary and, in some cultures, expected. Business-related gifts and entertainment should support legitimate business objectives, contribute to building and maintaining professional relationships, and occur in a professional and appropriate setting.

While there is an element of judgment here, if the gift is reasonable, customary and proportionate to legitimate business circumstances, it generally can be given or received. Please beware of gifts that do not meet the criteria set forth above. Accepting gifts from third parties may very well raise conflict of interest issues. Therefore, receipt of gifts should be very carefully considered and reviewed if you have any hesitancy or uncertainty.

An especially strict standard applies when suppliers are involved. If a gift unduly influences or makes a stakeholder feel obligated to "pay back" the other party with business, receipt of the gift is unacceptable.

It is never acceptable to accept a gift in cash or cash equivalent. Even cash gifts of token value must be declined and returned to the sender.

Unfair competition.

Although the free enterprise system is based upon competition, rules have been imposed providing what can and what cannot be done in a competitive environment. The following practices can lead to liability for "unfair competition" and should be avoided. They are violations of the Code.

Disparagement of Competitors. It is not illegal to point out weaknesses in a competitor's product, product candidate, service or operation. Stakeholders may not, however, spread false rumors about competitors or make misrepresentations about their businesses. For example, a stakeholder may not pass on anecdotal or unverified stories about a competitor's product, product candidate, service or operation as the absolute truth.

Disrupting a Competitor's Business. This includes bribing a competitor's employees, posing as prospective customers or using deceptive practices such as enticing away employees in order to obtain secrets or destroy a competitor's organization.

Misrepresentations of Price and Product. Lies or misrepresentations about the nature, quality or character of any Company product, product candidate or service are both illegal and contrary to Company policy.

Antitrust concerns.

Federal and state antitrust laws are intended to preserve the free enterprise system by ensuring that competition is the primary regulator of the economy. Every corporate decision that involves customers, competitors, and business planning with respect to output, sales and pricing raises antitrust issues. Compliance with the antitrust laws is in the public interest, in the interest of the business community at large, and in the Company's interest.

Failing to recognize antitrust risk is costly. Antitrust litigation can be very expensive and time consuming. Moreover, violations of the antitrust laws can, among other things, subject you and the Company to the imposition of injunctions, treble damages and heavy fines. Criminal penalties may also be imposed, and individual stakeholders can receive heavy fines or even be imprisoned. For this reason, antitrust compliance should be taken seriously at all levels within the Company.

A primary focus of antitrust laws is on dealings between competitors. In all interactions with actual or potential competitors, stakeholders must follow these rules:

Never agree with a competitor or a group of competitors to charge the same prices or to use the same pricing methods, to allocate services, customers, private or governmental payor contracts, territories or on any other improper basis, to boycott or refuse to do business with a provider, vendor, payor or any other third party, or to refrain from the sale or marketing of, or limit the supply of, particular products or services.

Never discuss past, present, or future prices, pricing policies, bundling, discounts or allowances, royalties, terms or conditions of sale, costs, choice of customers, territorial markets, production quotas, allocation of customers or territories, or bidding on a job with a competitor.

Be careful of your conduct. An "agreement" that violates the antitrust laws may be not only a written or oral agreement, but also a "gentlemen's agreement" or a tacit understanding. Such an "agreement" need not be in writing. It can be inferred from conduct, discussions or communications of any sort with a representative of a competitor.

Make every output- and sales-related decision (pricing, volume, etc.) independently, in light of costs and market conditions and competitive prices.

Carefully monitor trade association activity. These forums frequently create an opportunity for competitors to engage in antitrust violations.

Another focus of antitrust law is how a company deals with customers, suppliers, contractors and other third parties. The following practices could raise issues, and stakeholders should always consult with the Office of the General Counsel before doing any of the following:

refusing to sell to any customer or prospective customer;

conditioning a sale on the customer's purchasing another product or service, or on not purchasing the product of a competitor;

agreeing with a customer on a minimum or maximum resale price of our products;

imposing restrictions on the geographic area to which our customers may resell our products;

requiring a supplier to purchase products from the Company as a condition of purchasing products from that supplier;

entering into an exclusive dealing arrangement with a supplier or customer; or

offering different prices, terms, services or allowances to different customers who compete or whose customers compete in the distribution of commodities.

If the Company has a dominant or potentially dominant position with respect to a particular product or market, especially rigorous standards of conduct must be followed. In these circumstances, stakeholders should:

Consult with the Office of the General Counsel before selling at unreasonably low prices or engaging in any bundling practices; and

Keep the Office of the General Counsel fully informed of competitive strategies and conditions in any areas where the Company may have a significant market position.

Finally, always immediately inform the Office of the General Counsel if local, state or federal law enforcement officials request information from the Company concerning its operations.

Political contributions.

Company funds, property or services may not be contributed to any political party or committee, or to any candidate for or holder of any office of any government. This policy does not preclude, where lawful, company expenditures to support or oppose public referendum or separate ballot issues, or, where lawful and when reviewed and approved in advance by the Office of the General Counsel and the Company's Chief Executive Officer, the formation and operation of a political action committee.

Compliance with laws, rules and regulations.

Insider trading policy.

The Company expressly forbids any stakeholder from trading on material nonpublic information or communicating material nonpublic information to others in violation of the law. This conduct is frequently referred to as "insider trading." This policy applies to every stakeholder and extends to activities both within and outside their duties to the Company, including trading for a personal account.

The concept of who is an "insider" is broad. It includes officers, directors and employees of a company. In addition, a person can be a "temporary insider" if he or she enters into a special confidential relationship in the conduct of a company's affairs and as a result is given access to information solely for the company's purpose. A temporary insider can include, among others, a company's investment advisors, agents, attorneys, accountants and lending institutions, as well as the employees of such organizations. One may also become a temporary insider of another company with which the Company has a contractual or other relationship. Trading while aware of inside information is not a basis for liability unless the information is material. Generally, this is information that a reasonable investor would consider important in making his or her investment decisions or information that is likely to have a significant effect on the price of a company's securities.

Information is nonpublic until it has been effectively communicated to the marketplace. Tangible evidence of such dissemination is the best indication that the information is public. For example, information found in a report filed in a public office or appearing in a national newspaper would be considered public.

Each stakeholder should be familiar with and abide by the Company's Insider Trading Policy. A copy of this policy available from the Human Resources Department or the Office of the General Counsel.

Equal employment opportunity.

The Company makes employment-related decisions without regard to a person's race, color, religious creed, age, sex, sexual orientation, marital status, national origin, ancestry or any other legally protected status. "Employment decisions" generally mean decisions relating to hiring, recruiting, training, promotions and compensation, but the term may encompass other employment actions as well.

The Company encourages its stakeholders to bring any problem, complaint or concern regarding any alleged employment discrimination to the attention of the Human Resources Department or the Office of the General Counsel. Stakeholders who have concerns regarding conduct they believe is discriminatory should also feel free to make a report to the Hotline, to the Office of the General Counsel or to the chairperson of the Audit Committee.

Sexual harassment policy.

The Company is committed to maintaining a collegial work environment in which all individuals are treated with respect and dignity and which is free of sexual harassment. In keeping with this commitment, the Company will not tolerate sexual harassment of stakeholders by anyone, including any manager, coworker, director, consultant, vendor, supplier or customer, whether in the workplace, at assignments outside the workplace, at Company-sponsored social functions or elsewhere.

Each stakeholder should be familiar with and abide by the Company's Sexual Harassment Policy. A copy of this policy is given to all stakeholders and is available from the Human Resources Department or the Office of the General Counsel.

Health, safety & environment laws.

Health, safety, and environmental responsibilities are fundamental to the Company's values. Stakeholders are responsible for ensuring that the Company complies with all provisions of the health, safety, and environmental laws of each country in which the Company has operations.

The penalties that can be imposed against the Company and stakeholders for failure to comply with health, safety, and environmental laws can be substantial and include imprisonment and fines.

Waivers.

Each stakeholder is encouraged to consult with the Office of the General Counsel about any uncertainty or questions he or she may have about the Code.

If any situation should arise where a course of action would likely result in a violation of the Code but for which you think a valid reason for the course of action exists, you should contact the Office of the General Counsel to obtain a waiver prior to the time the action is taken. You should never pursue a course of action that is unclear under the Code without first consulting the Office of the General Counsel and, if necessary, obtaining a waiver from the Code. Except as noted below, the Office of the General Counsel will review all the facts surrounding the proposed course of action, consult with the Company's Chief Executive Officer and determine whether a waiver from any policy in the Code should be granted.

Waiver Procedures for Executive Officers and Directors. Waiver requests by an executive officer or member of the Board shall be referred by the Office of the General Counsel to the Board or a committee thereof for consideration. If either (i) a majority of the independent directors on the Board or (ii) a committee comprised solely of independent directors agrees that the waiver should be granted, it will be granted and, to the extent required by the rules and regulations, disclosed publicly. If the Board denies the request for a waiver, the waiver will not be granted and the stakeholder shall not pursue the intended course of action.

Waivers from the Code will be granted only in limited and extraordinary circumstances.

Appendix A

Acknowledgment of receipt of corporate code of conduct

I acknowledge that I have received and read the Corporate Code of Conduct (the "Code") of (the "Company"). I understand the standards and policies contained in the Code and agree to comply with them.

I understand that the Code contains the general ethical and legal standards and policies that guide the Company's stakeholders in performing their duties. If I have any questions about the Code or its application, I will consult with the Office of the General Counsel.

I further understand that the statements in the Code are guidelines and there is no guarantee that the Company will take any specific action against any individual or entity that violates the policies or standards described in the Code. The Company may amend, modify, or terminate the policies or standards described in the Code at any time without prior notice.

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Disclaimer: The original creator, the author of this template, and fynk GmbH are not responsible for any damages or liabilities that may result from using this template. This template should not be considered a substitute for legal advice, and consulting with a legal professional is recommended before use. fynk GmbH, the original creator, and the author do not provide legal advice and will not be held accountable for any legal consequences arising from its use.

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Background Information

Building an ethical culture with a code of conduct and whistleblower policy

Learn what a code of conduct and whistleblower policy should contain, how the two documents work together, and how to adapt this template for your organization.

What Is a Code of Conduct?

A code of conduct is a policy document that defines the ethical standards, values, and behavioral expectations that apply to everyone working in or for an organization. It typically covers:

  • Honesty, integrity, and fair dealing
  • Conflicts of interest and related-party transactions
  • Gifts, entertainment, and anti-bribery
  • Confidentiality and protection of company information
  • Respect in the workplace and non-discrimination
  • Use of company assets and resources
  • Compliance with laws and regulations

A code of conduct is not a legal contract in the traditional sense, but it creates binding obligations when employees and contractors acknowledge it, and it provides the basis for disciplinary action when standards are violated.

What Is a Whistleblower Policy?

A whistleblower policy (also called a speak-up policy or reporting policy) establishes the mechanisms through which employees, contractors, suppliers, and other stakeholders can report suspected violations of the code of conduct, applicable laws, or company policies, without fear of retaliation.

Key elements include:

  • Reporting channels – how and where to report (anonymous hotline, designated officer, secure email)
  • Scope of reportable conduct – what types of concerns the policy covers
  • Confidentiality protections – how the identity of the reporter is protected
  • Non-retaliation commitment – the company’s commitment not to retaliate against reporters who act in good faith
  • Investigation process – how reports are received, assessed, and investigated
  • Outcomes and feedback – how reporters are informed of outcomes where possible

Why Organizations Need Both Documents

A code of conduct without a reporting mechanism leaves employees uncertain about how to raise concerns. A whistleblower policy without a code of conduct leaves reporters unclear about what conduct is reportable. Together, they:

  • Define expected standards and make violations recognizable
  • Create accessible, trusted channels for reporting
  • Protect the organization from liability by enabling early detection of misconduct
  • Satisfy regulatory and governance requirements in many jurisdictions
  • Demonstrate to employees, investors, and regulators that the organization takes ethics seriously

Regulatory Context

Many jurisdictions require or strongly encourage a whistleblower policy:

  • EU Whistleblower Directive – requires EU member states to implement protections for reporters in organizations with 50 or more employees, covering a wide range of reportable breaches including financial services, environmental law, public health, and data protection.
  • US Sarbanes-Oxley Act – requires public companies to maintain procedures for anonymous submission of employee concerns about accounting and auditing matters.
  • UK Public Interest Disclosure Act – protects workers who make qualifying disclosures from dismissal and other detriment.

Even where not legally required, whistleblower protections are increasingly expected by institutional investors, ESG rating agencies, and corporate governance codes.

Key Sections of a Code of Conduct

1. Purpose and scope

Define who the code applies to: employees, officers, directors, contractors, consultants, and any others acting on behalf of the organization. State the purpose of the code and the values it reflects.

2. Conflicts of interest

Define what constitutes a conflict of interest and require employees to disclose potential conflicts. Common examples include:

  • Financial interests in suppliers, customers, or competitors
  • Family relationships with counterparties
  • Outside employment or board positions that compete with the company’s interests

Set out the process for disclosing and managing conflicts. See also: no conflict of interest.

3. Gifts and entertainment

Define acceptable and unacceptable gifts and hospitality:

  • Monetary thresholds for permissible gifts
  • Prohibition on gifts that could influence business decisions
  • Reporting requirements for gifts above threshold

4. Anti-bribery and corruption

State the prohibition on paying or receiving bribes, facilitation payments, or improper inducements. Reference applicable laws (e.g., the UK Bribery Act, US Foreign Corrupt Practices Act) and extend obligations to third parties acting on the company’s behalf.

5. Confidentiality and information security

Define obligations to protect the company’s confidential information and proprietary information, trade secrets, and personal data. Address acceptable use of company systems and devices.

6. Workplace conduct

Cover respect, non-discrimination, anti-harassment, and health and safety obligations.

7. Compliance with laws

Require general compliance with laws and company policies as a condition of continued engagement. Reference ethics obligations where applicable.

8. Acknowledgment

Include a section for employees and contractors to acknowledge receipt and understanding of the code.

Key Sections of a Whistleblower Policy

1. Purpose and scope of reportable conduct

Define what the policy covers, typically: violations of law, violations of the code of conduct, financial fraud, safety violations, data breaches, and other serious misconduct.

2. Reporting channels

Provide multiple accessible channels:

  • Anonymous hotline or web-based reporting tool
  • Designated compliance officer or ethics committee
  • External ombudsperson (for serious or sensitive matters)

3. Confidentiality

Commit to maintaining the confidentiality of the reporter’s identity to the extent possible, and explain when disclosure may be required (e.g., legal proceedings).

4. Non-retaliation

State a clear commitment that the organization will not retaliate against anyone who makes a good-faith report. Define what retaliation means and the consequences for retaliatory behavior.

5. Investigation process

Describe how reports are received, triaged, investigated, and escalated. Set timelines for acknowledgment and resolution where possible. A structured document approval workflow can help route reports through the right review steps consistently.

6. False reports

Address deliberately false or malicious reports, making clear that bad-faith reporting is itself a disciplinary matter, without chilling legitimate good-faith reporting.

Who Needs This Template?

  • Companies of all sizes implementing or refreshing their compliance programs
  • HR and legal teams building a documented ethical culture
  • Listed companies and regulated entities meeting governance requirements
  • Organizations subject to the EU Whistleblower Directive meeting implementation requirements

Organizations distributing this policy to employees may also need a compliant employment contract that references the code of conduct and applicable policies:

Code of Conduct and Whistleblower Policy Template

This combined template is ready to customize in fynk. Adapt the ethical standards, reporting channels, and non-retaliation commitments for your organization’s structure and jurisdiction, then distribute for acknowledgment.

With fynk, you can:

  • Store and track acknowledgments from employees and contractors
  • Set review dates to ensure the policy is updated regularly
  • Manage policy versions with a full amendment history
Approval workflow in fynk
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Route code of conduct updates through a structured approval workflow before distributing the new version to employees.

  • Link related HR policies, training records, and compliance documentation

FAQs

What is a code of conduct?
A code of conduct is a policy document that defines the ethical standards, values, and behavioral expectations for everyone working in or for an organization, covering integrity, conflicts of interest, gifts, confidentiality, workplace conduct, and compliance with laws.
What is a whistleblower policy?
A whistleblower policy (also called a speak-up or reporting policy) establishes confidential channels through which employees and other stakeholders can report suspected violations of law, company policy, or ethical standards, without fear of retaliation.
Are companies legally required to have a whistleblower policy?
Requirements vary by jurisdiction and company size. The EU Whistleblower Directive requires companies with 50 or more employees to implement internal reporting channels. US public companies are required under Sarbanes-Oxley to maintain procedures for anonymous reporting of accounting and auditing concerns. Even where not legally required, a policy is increasingly expected by investors and governance frameworks.
How should a whistleblower policy protect the reporter's identity?
The policy should commit to maintaining the confidentiality of the reporter's identity to the fullest extent possible, and explain the limited circumstances where disclosure may be required (e.g., to legal authorities or in legal proceedings). Anonymous reporting channels, such as hotlines or web-based tools, provide an additional layer of protection.
Can an employee be dismissed for making a whistleblower report?
No. A properly implemented whistleblower policy, backed by applicable law, protects reporters from retaliation including dismissal, demotion, or other adverse treatment. The policy should define what constitutes retaliation and the consequences for retaliatory behavior. In most jurisdictions, laws provide additional statutory protections beyond what the policy itself offers.

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Confidentiality clause

A confidentiality clause is a provision in a contract that obligates one or both parties to keep certain information confidential and not to disclose it to third parties without prior consent. This clause is designed to protect sensitive information such as trade secrets, business strategies, and proprietary data shared during the course of the contractual relationship.

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The "Governing Law and Jurisdiction" clause specifies which region's legal framework will be applied in interpreting and enforcing the terms of a contract and designates the location where any legal disputes will be resolved. This clause is crucial for determining procedural and substantive legal matters, ensuring both parties are aware of the legal standards and courts that will have authority in case of conflicts.

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